Event planning checklists, online RFP creation, avoiding audiovisual surprises
On our show today we have 3 great segments.
1) Event Planning Checklist for Workshops and Seminars
With Pat Ahasey
2) BEFORE You Send Your RFP—5 Local Conditions to Consider
With Christine “Shimo” Shimaskaki
3) 5 Ways To Avoid Surprise AV fees
With Jon Trask
Event Planning Checklist for Workshops and Seminars
Pat Ahaesy, CMP. CSEP
Great tips and tricks for planners to prepare.
Pat’s company, P&V Enterprises is headquartered in New York City.
Where you can find Pat (Better question is where isn’t Pat?)
BEFORE You Send Your RFP—5 Local Conditions to Consider
Christine Shimo Shimasaki
Managing Director of empowerMINT.com and event impact calculator Destination Marketing Association International
There is a lot of industry talk about the volume of RFPs but what I think we should focus on is the quality of the RFP itself. Even veteran planners need to think about how their RFP will be receive, it’s after all a reflection of your meeting and how you expect to be handled. So let’s be fully informed about the five conditions, which affect the room demand of the destinations and hotels you’re considering. Key conversations with your CVB experts up front which educate you about how to best construct your RFP for favorable responses.
If you’d like to know more about what information to include in your RFP and how to tailor it for the destinations, join our free 30 minute webinar on April 24th at 1pm EST with Jeanette Alvarez, CMP, PMP, Director Account Operations of Experient and Nathan Tollet, Director of Sales, Greater Houston CVB. Download the link
Download a free excel RFP workbook from the Convention Industry Council APEX Standards Committee, which contains templates for single hotel meetings, citywide, event technology, DMC & transportation services, and general service contractor. Download this link
5 ways to avoid surprise AV fees
Jon Trask from AVforPlanners.com
1) Negotiate Up Front
2) The Ins and Outlets
3) Go Into Labor
4) Avoid Service Charge Surprises
5) The Other stuff
From Jon Trask from AVforPlanners.com
Jon has been in the meetings an events industry for 3000 years and holds the CMP and CMM designations. He is a great guy and email him at Jon(at)avforplanners.com or at grassshackroad.com
Links for More Information:
http://trstimson.com/strategy/house-exclusivity-value-proposition/ In-House Exclusivity and Value Proposition