Podcast: INFOCOMM, Matter of Trust, Hack Your Event

305 Meetings Podcast INFOCOMM, Matter of Trust, Hack Your Event

trust 300x296 Podcast: INFOCOMM, Matter of Trust, Hack Your Event We are down at InfoComm in Las Vegas.  Show notes to come.

1) INFOCOM with Jon Trask

2) A Matter of Trust:  with Dana Freker Doody The Expo Group

Trust, as earned through the relationship stages between a planner and their general services contractor, is as vital to a successful business partnership as it is to a personal relationship.

“The ability to establish, extend, and restore trust with all stakeholders…is the key leadership competency of the new, global economy,” writes Stephen M.R. Covey

GSCs play a vital role in looping together numerous stakeholders involved in producing a trade show or major event. This includes managing skilled laborers across several union jurisdictions, many suppliers of services and equipment, and of course the safe and efficient handling of materials into and out of a space.

Speed of Trust 

Dana’s Bookshelf on The Expo Group Pinterest boards

Union Work Rules Guide Coming Soon from ESCA and Trade Show Executive

3)  12 Habits of Unsuccessful Event Planners with Julius Solaris
In this episode Julius will talk about bad habits event planers have and how to fix them.

Some of them include:

- Carrying Massive Paper Binders
- Checking In Guests with Printouts
- Having Runners to Chase Those who want to speak

More info at EventManagerBlog.com

Thank yous to

Jon Trask of AvforPlanners

Dana Freker Doody of the Expo Group

Julius Solaris from Event Manager Blog  Also Event Manager Blog Twitter handle.


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Launch Festival Startups- Instaplayer – Luis Hervella – Show 253

chipotlelabs 300x268 Launch Festival Startups  Instaplayer   Luis Hervella   Show 253

Great Walk In Video Option


Luis Miguel Hervella  from CHIPOTLELABS is an indie app developing company that builds “apps to spice up your life”.

They take this motto very seriously and have made it our mission and philosophy. Luis talks with Mike about his experience at the Launch Festival.





Twitter: @chipotlelabs

Personal Twitter:  @LMHervella

Facebook: http://www.facebook.com/chipotlelabs

Instaplayer: https://itunes.apple.com/us/app/instaplayer/id539683067?mt=8

Contact email: hervella@chipotlelabs.com

 Launch Festival Startups  Instaplayer   Luis Hervella   Show 253

Bringing Your Ideas to Life!

3165d4e2734611e2949722000a1f90e1 7 copy Bringing Your Ideas to Life!


We are here to help you bring your vision to life!

Grass Shack Events & Media understands you want to portray your event a specific way, and we know the best ways to do it. Since we have been producing events for over 10 years, we know what works, what doesn’t work, what will save you the most money, and much more. We can, and will, benefit you and your meeting/event in more ways then most event planning companies. We understand the events industry, the current and upcoming trends, and the tips and tricks in saving time and money.

A great example this is when Grass Shack Events & Media produced an amazing event from a simple idea, was the Jazz & Wine Festival. The Montclair Village Association partnered with Grass Shack to take care of everything from coordinating and booking entertainment, to full production of the event. To appeal to the upscale demographic of the Montclair area (the surrounding median household income is $177,000), Grass Shack aimed to produce a high-end event. With only 3 months til the event, our Grass Shack team hit the ground running. We started by creating a CAD drawing of the event layout and main stage design. The Festival look and feel reflected Montclair’s intimate village setting featuring a “Village Vineyard” wine tasting area. With the Festival blueprint secured, Grass Shack identified, auditioned and booked live entertainment for the main stage events, arranged for booths, organized concessions and orchestrated promotional support including posters, t-shirts and banners. Grass Shack also developed “Kidstown” with face painting, free games and prizes to attract the large number of young families in the area.

The result of the event was overwhelmingly successful with several thousand participates and great news coverage. “Grass Shack was extremely calm and competent despite the Festival’s extreme time constraints. They provided excellent service and gave us expert advice on event planning and management. Their creative solutions made this event the talk of the town,” Helen Wyman, Executive Director, 2004 Montclair Village Jazz and Wine Festival.

As you can see, Grass Shack Events & Media is a great company to work with and we will help bring your ideas and vision to life! We will not disappoint you!

Browse our Grass Shack Events & Media website and see our many services and previous events. Contact us for more questions here!

The Special Event Chicago- Show 249

the special event The Special Event Chicago  Show 249

The Special Event

The Special Event completed their annual meeting in Chicago this past January 15-18. Tahira Endean of Cantrav Services Inc in Vancouver Canada gives you a taste of the buzz at this popular industry event.  Tahira talks to different types of attendees, vendors and speakers from the show floor. Guests include Ray Gobberg, Dan Berger, Karl Heitz, Lenny Talarico, Lars Erickson, Emma Fortier and Bryan Bell.

PCMA Meeting and Event Design- Show 247

 PCMA or the Professional Convention Management Association completed their annual meeting Convening Leaders in Orlando this past January 13-16. Tahira Endean of Cantrav Services Inc in Vancouver Canada gives you a peek at the conversation about meeting and event design.  Tahira heard from several different types of attendees, speakers and even the Chef of the Orange County Convention Center Chef Katurakes. Some guests include Lynn Randall, Niesa Silver, Jeff Hurt, Richard Allchild, Christine Melendes, Wendi Haught, Keith Johnston and Neely Johnston.

More about Tahira: Tahira eats, drinks, breathes and lives events. Since receiving her diploma in Event and Convention Management in 1993, she has worked with a PCO, in destination management and with an incentive house producing meetings and events on three continents; so far! With a primary focus on creative event production, from how it fits into the bigger landscape of the meeting or conference, to the smallest detail of notepaper, floral, pillow or menu design, Tahira considers how to maximize the supplier relationships and deliver a unique design and memorable moments for each event. An instructor of event planning at BCIT, a recent hospitality management degree grad and an avid student of pop culture, trends and people – Tahira brings a passion for creation that has no bounds.








Running a Successful Startup Event with Cassandra Phillips Show 245

cass 3 300x300 Running a Successful Startup Event with Cassandra Phillips Show 245

Cassandra Phillipps of FailCon is interviewed by Mike McAllen for MeetingsPodcast


San Francisco’s Cassandra Phillipps from WebWallFlower Events talks to Mike McAllen about running successful startup event.  Her successful event FailCon has been called a “breath of fresh air” by NBC, a “resounding success” by Wired, and an event that “set a better tone for the coming era of entrepreneurship” by attendees. Cass shares some tips and tricks she has learned to keep audiences engaged, connected and informed year after year.  Learn how she took her local event to a global audience and much more. You can find her on twiiter @webwallflower
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121212 Concert

121212 concert 121212 Concert

Anyone out there watch the 12-12-12 Concert last night? This was such a cool event, with such a great concept, that I just had to share with all of you. Those of you who missed it, here’s an overview of the event from their website www.121212concert.org

12-12-12”, a fundraising concert to aid the victims of Hurricane Sandy, will take place on December 12 at Madison Square Garden. The concert will feature Bon Jovi, Eric Clapton, Dave Grohl, Billy Joel, Alicia Keys, Chris Martin, The Rolling Stones, Bruce Springsteen & the E Street Band, Eddie Vedder, Roger Waters, Kanye West, The Who, Paul McCartney plus more artists to be announced!

The concert is being presented by Chase, and the proceeds will go to the Robin Hood Relief Fund. Robin Hood, the largest independent poverty fighting organization in the New York area, will insure that every cent raised will go to non-profit groups that are helping the tens of thousands of people throughout the tri-state area who have been affected by Hurricane Sandy.

The concert is being produced by James Dolan, Executive Chairman of The Madison Square Garden Company; John Sykes, President of Clear Channel Entertainment Enterprises; and Harvey Weinstein, Co-Founder and Chairman of The Weinstein Company‹the same group that produced and sponsored the historic 9/11 benefit “The Concert for New York City”.

Here are some video’s from YouTube of the performances. Enjoy!

Nirvana Reunion Song: “Cut me some slack”

Adam Sandler: “Sandy, Screw Ya!” Song

Bruce Springsteen talking about Sandy Relief

Ways to connect:

Twitter: #121212concert

Instagram: #121212concert

Facebook: 121212

The video production for this event must have been AMAZING! We wish we could have been there to help produce such a great event! For those of you out there that have any meetings or events coming up we’d love to help produce you’re meeting and video production. Book an appointment today by contacting us at mike@grassshackroad.com

4 Ways Firefighting is like Meeting Production- Show 243

meeting planner putting out fires 4 Ways Firefighting is like Meeting Production  Show 243On todays show Mike McAllen compares his experience firefighting is much like running a meeting production company.  (Minus the blood and heat of course)

4 Ways Firefighting is like Meeting Production

1) Always a new place to work – everyday is different

2) Bringing in the right resources

3) Putting out fires

4) Helping people

Transcripts to come

Some Meeting Planners love a good one night stand.

meeting Planner one night stand 300x298 Some Meeting Planners love a good one night stand.I watched a movie last night called Crazy, Stupid, Love.  It starred Ryan Gosling, who showed Steve Carell how to pick up women at bars.  Steve Carell is told that he is doing it all wrong, how he needed to sleep with many ladies telling them what they want to hear to get what he wants at whatever cost.  They spend half the movie sleeping with different ladies.

It reminded me of the story arch of many other movies like Will Smiths “Hitch” , Mel Gibsons “What Women Want” and the 2005 movie called “Wedding Crashers”  starring Owen Wilson and Vince Vaughn who sneak into weddings and take advantage of the romantic air and mood of the wedding to sleep with different women.

Ryan Gosling,  Steve Carell, Will Smith, Mel Gibson, Owen Wilson and Vince Vaughn all find that one night stands are an easy, empty way to live and in the end building a lasting relationships will bring true happiness.

So what does this have to do with meeting planners you might ask?  I do not think meeting planners are more promiscuous then the average professional. But I do see the correlation of the instant satisfaction of working with their vendors.     Where most meeting planners I have worked with have sought and built great relationships with our company, the last few years I am finding most are looking for that great one night stand which they can just get through that show with a smaller budget that they can bring to their bosses.  The relationships are secondary if the immediate satisfaction is not met.
This ‘two ships in the night’ relationship is not the planners fault,  it is also the entitlement of vendors who do not convince their clients what a great relationship they can offer planners in the long run.   Instead of the one flash in the pants they need to convince and show the beautiful years of the good stuff.    Vendors hem and haw that they never used to have to do this convincing. But as most good companies know ,things have changed; obviously, the economy craziness.    But as any married person knows, you have to keep things fresh and make and effort to keep the magic alive.  So those vendors that build solid relationships keep everyone satisfied.

But more and more RFP’s that come across my desk are looking for a quick one night stand.  I do have to say, I am tempted by these requests as I am only human, but almost always I am left feeling used and unfulfilled.
meeting planner wedding crashers  300x181 Some Meeting Planners love a good one night stand.
But I am on the other side of the equation sometimes.   Last Thursday, I was asked to turn around a proposal which had a budget of around 300 thousand dollars.  As we went through it, it really was more of a 500 thousand dollar show,  depending on factors of equipment, venue, labor, rigging charges.  I put it out to two of our favorite vendors, Core Staging – a boutique company who I have worked with for years, particularly with one pharmaceutical client to provide production for a National Sales meetings, and their global sales meeting; very large productions, and very happy client.  I also sent it to a national AV company we have worked with for several years but mostly on a one night stand capacity.  Core Staging told me Friday morning they would get me a quote back, Saturday morning I had a list of questions and concerns and Sunday I had the finished Core Staging quote in my inbox.
The other national company sent me an email Monday afternoon and said, “Hurricane Sandy made their computers go down.”  Yet, Core already hit my email box on Sunday before the storm.  This one vendor who I have a relationship with satisfied me; they know how long term relationships work.  The numbers don’t really even matter to me at this point; we can work it out with the client if they want to start a relationship.  We, like Core Staging, knew this might be a one night stand but Core put that aside to build our relationship and try hard for the long term relationship.

So as in Crazy, Stupid, Love. Like Ryan Gosling I learned once again that a great relationship with a great vendor is a very valuable commodity. Meeting Planners should keep this in mind.  The one night stand is fun, exciting and for a short time very satisfying.

What are your thoughts? Are you a promiscious planner?  Or do you like a good long term relationship?

 Some Meeting Planners love a good one night stand.

Sustainable Tip of the Week: Event Planning

go green Sustainable Tip of the Week: Event Planning

Listening to Doc Hendly talk about his efforts with “Wine to Water” has really got me in the mood to become a more sustainable person. There are so many easy and simple things that anybody and everybody can do! I have decided to do a post every week on 1 easy and simple thing for people to focus on, whether its cutting back on water, donating your old soap to “Clean the World”, the list can go on and on. Being that we just came back from iMex America (one on the largest u.s meetings industry trade shows), we are going to focus on Event Planning Sustainability this week. Here are 5 ways to create a more sustainable event…

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