Podcast: Event planning checklists, online RFP creation, avoiding audiovisual surprises

Event planning checklists, online RFP creation, avoiding audiovisual surprises
Show 298

On our show today we have 3 great segments.

1) Event Planning Checklist for Workshops and Seminars
With Pat Ahasey
2) BEFORE You Send Your RFP—5 Local Conditions to Consider
With Christine “Shimo” Shimaskaki
3) 5 Ways To Avoid Surprise AV fees
With Jon Trask

6 year Anniversary of Meetings Podcast!   Wowza

Event Planning Checklist for Workshops and Seminars
Pat Ahaesy, CMP. CSEP
Great tips and tricks for planners to prepare.
Pat’s company, P&V Enterprises is headquartered in New York City.
Where you can find Pat (Better question is where isn’t Pat?)
www.pnventerprises.com.
www.linkedin.com/in/patahaesy?
www.linkedin.com/company/pv-enterprises

https://www.facebook.com/pat.ahaesy?

https://www.facebook.com/PNVEnterprises

https://twitter.com/pnv123?

https://twitter.com/pnventerprises?

www.pinterest.com/pahaesy

https://plus.google.com/+PatriciaAhaesy?

https://plus.google.com/114064439521027434702?

Blog  pnventerprises.com/event-production-blog

BEFORE You Send Your RFP—5 Local Conditions to Consider
Christine Shimo Shimasaki
Managing Director of empowerMINT.com and event impact calculator  Destination Marketing Association International
@Shimosan
www.empowerMINT.com

There is a lot of industry talk about the volume of RFPs but what I think we should focus on is the quality of the RFP itself.  Even veteran planners need to think about how their RFP will be receive, it’s after all a reflection of your meeting and how you expect to be handled.  So let’s be fully informed about the five conditions, which affect the room demand of the destinations and hotels you’re considering.  Key conversations with your CVB experts up front which educate you about how to best construct your RFP for favorable responses.

If you’d like to know more about what information to include in your RFP and how to tailor it for the destinations, join our free 30 minute webinar on April 24th at 1pm EST with Jeanette Alvarez, CMP, PMP, Director Account Operations of Experient and Nathan Tollet, Director of Sales, Greater Houston CVB.  Download the link
 
Download a free excel RFP workbook from the Convention Industry Council APEX Standards Committee, which contains templates for single hotel meetings, citywide, event technology, DMC & transportation services, and general service contractor.  Download this link

5 ways to avoid surprise AV fees  
Jon Trask from AVforPlanners.com
1)    Negotiate Up Front
2)    The Ins and Outlets
3)    Go Into Labor
4)    Avoid Service Charge Surprises
5)    The Other stuff
From Jon Trask from AVforPlanners.com
Jon has been in the meetings an events industry for 3000 years and holds the CMP and CMM designations.  He is a great guy and email him at Jon(at)avforplanners.com or at grassshackroad.com
Links for More Information:
http://trstimson.com/strategy/house-exclusivity-value-proposition/ In-House Exclusivity and Value Proposition
http://trstimson.com/avindustry/discussions-on-third-party-provider-contracts-in-meeting-venues/#more-1067
http://www.slideshare.net/slideshow/embed_code/32044976

Transcripts coming!

Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changes

Show 288 Podcast: Secrets to building community and fanatical attendees for your conference.

Mike 300x189 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesTranscripts are coming for this episode if would rather read then listen.  Below are all the fine folks who gave up some time and knowledge to spend a little time in your earbuds.

Where are you listening? Take a picture of yourself (selfie) and #meetingspodcast on Instagram

Thanks for listening to the Meetings Podcast.  The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com? The Meeting Planners podcast source for what’s new and exciting in meetings and events industry

Todays Segments:

1- Jordan Schwartz & Jen Pitts from Pathable.com
Facebook recently announced changes to News Feed status updates. We discuss what this means for Facebook Pages and event marketers. Some best practices are shared.
Link to Jordans blog post about ths Facebook topic: http://blog.pathable.com/beware-facebook-is-changing-the-rules

2- Learning from Pioneer Nation.  What made the attendees of Pioneer nation such rabid fans?  What can corporate meeting or conference organizers learn from Pioneer Nation.
http://pioneernation.com

Segment Producers this week (In order of appearance)

Mike McAllen

Jordan Schwartz
Jennifer Pitts
Kerstin Hammes
Kim Reid
Patrick Larsen
Lacey Hopkins
Thursday Bram
Isaac Watson

Bios:
Mike McAllen

Mike brings his hundreds of proven worldwide resources to the fresh, creative, fast paced boutique environment that his meetings and video production company Grass Shack Events & Media has established.  Mike has an eclectic background which leads him to the communications world. Several years of firefighting instilled a hearty work ethic and the importance of teamwork to get a job done right and the love of helping people.
Mike is also the founder of three other products EventCamp.org, AVforPlanners.com, MeetingsPodcast.com all help the meetings and events industries learn about event technology and social media in events and meetings.?Mike’s list of repeat clients for the past ten years at Grass Shack Events & Media includes Oracle, MySQL, Blackboard, Hilton Hotels, Hewlett Packard, Yahoo, Wells Fargo, Siemens Medical Solutions, PepsiCo, Genzyme, Sanofi, BiogenIdec, Thompson Reuters, Vantagescore,  GAP, Restoration Hardware among many more.    @mmcallen   GrassShackRoad.com avforplanners.com  www.linkedin.com/in/mikemcallen

Jordan Schwartz

Jordan Schwartz twitter 300x203 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesJordan Schwartz is the CEO and Founder of Pathable, Inc. Jordan has a BS from Brown University and a Master’s Degree in Social Psychology from the University of Washington. Jordan worked for over a decade at Microsoft developing consumer facing communication software and authoring over a dozen patents before founding Pathable, Inc. with the aim to revolutionize the conference attendee experience. Pathable has been successfully serving corporate and association customers since 2008.

 

Jordan’s LinkedIn: https://www.linkedin.com/in/jschwa   twitter.com/@jojoschwa
Pathable.com?    https://twitter.com/pathable
https://www.linkedin.com/company/pathable-inc.
https://www.facebook.com/pathable.for.events

Jennifer Pitts

jen pitts 300x128 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesDirector of Marketing at Pathable.  Jennifer’s experience is a blend of startup and corporate marketing and operations. Prior to Pathable, she managed social, event and paid marketing programs for tech startup, Gist, which was acquired by BlackBerry in 2011. While employed at BlackBerry, Jennifer managed Product and Partner Marketing for Facebook, Twitter and LinkedIn. She also focused on influencer and advocate marketing programs.

@jlpitts
https://www.linkedin.com/in/jenniferleepitts
Pathable.com  ?https://twitter.com/pathable
https://www.linkedin.com/company/pathable-inc.
https://www.facebook.com/pathable.for.event

Kerstin Hammes

kerstin Hames 300x120 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesFounded Fluent in 2012. Teach German and English to students all over the world, and also offer classes in Blogging and Online Marketing in Northern England.
Beyond blogging, she also loves promoting language learning as a public speaker. She been a speaker at Careers Events at Lancaster University and local schools.
@fluentlanuage
kerstin (at) fluentlanguage.co.uk
www.fluentlanguage.co.uk
https://www.linkedin.com/in/khammes

Kim Reid

Kim Reid twitter 300x146 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesKim is a physician of classical Chinese medicine and practices in Venice, California.
@KimmyReid
KimReideasternmedicine (at)gmail.com
310-853-2325
https://www.facebook.com/pages/Kimberly-Reid-LAc-Physician-of-Chinese-Medicine

Pat Larsen

Pat Larsen 300x126 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesPat grew up in Southern California. He went to the US Air Force Academy for undergrad and Chicago Booth for my MBA. Pat is:
-Helicopter pilot (combat search&rescue, SAR, logistics)
-Assistant Professor of Naval History at Illinois Institute of Tech
-Investment banking associate at Lincoln International- middle market M&A. Only lasted a year. Loved the people- hated the work.  Can’t say enough good things about the firm and enough negative things about working in finance…
-Hedge fund analyst specializing in health care stocks- Torrey Pines Health Care research
@patricklarsen
Pat(at)happinesstornado.com
http://happinesstornado.com

Lacey Hopkins

Lacey Hopkins 300x145 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesLacey is the founder of Lacey Hopkins Coaching, a entrepreneurial coaching firm located in the heart of Washington, DC. She coaches executives, small business owners, and entrepreneurial hopefuls to have successful businesses and great lives.
A business owner herself, Lacey understands what entrepreneurs need and helps them to: identify what problem they are trying to solve, create a concrete plan to get where they want to go, and execute the plan with velocity that leads to successful businesses. Lacey has a BS from Winthrop University, and an MS from Miami University. Originally from multiple states in the Southeast, she now calls Capitol Hill, DC home.
@laceyhopkins
laceyhopkins.com
Book to check out: Spark Your Career

Thursday Bram

Thursday Bram 300x182 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesThursday Bram has written for CNET, GigaOm, Lifehack and a variety of other sites it’s quite likely you’ve heard of. It’s also quite likely she knows what she’s talking about when it comes to writing for a living. She handles all my writing work through Hyper Modern Writing She also takes on creative business consulting projects through her business, Hyper Modern Consulting. She also has been known to take on a few speaking gigs, as well.

 

@thursdayb
ThursdayBram.com
HyperModernWriting.com

Ryan Delk

Ryan Delk 300x123 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesRyan is growing Gumroad, a game changing early-stage startup that’s democratizing online commerce HQ’d in San Francisco, CA.  Before diving in at Gumroad, he worked remotely for Square while at school, as well as on Socialfied, a digital strategy company for small businesses that he co-founded my Sophomore year of school.
He also spent time in Nairobi, Kenya helping tech entrepreneurs develop, launch, grow and fund successful tech-driven business ventures in East Africa through the iHub Nairobi. As an extension of that, he was involved in the formation and launch of the recently-announced Savannah Fund, an early-stage investment fund focused on East African tech startups.
@delk
r(at)gumroad.com
Gumroad.com

Isaac B Watson

Issac Watson 300x121 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesWith background in graphic design, project management, community organizing, conference production, marketing, and communications. His first foray into the maker world was with his jewelry business, Focal Length Designs, and in doing so became involved with I Heart Art: Portland, a three-year community project that he spearheaded offering professional development and networking opportunities to Portland-based makers. He draws additional experience from several years of work in the communications office of a nonprofit art college and museum, and works on the production team for both Pioneer Nation and the World Domination Summit.
@IBWatson
MakersNation.org

Others mentioned in this podcast:
Chris Guillebeau

Chris Gullibeau 300x139 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesChris Guillebeau is an American entrepreneur, nonfiction author, blogger and speaker. He is best known for The Art of Non-Conformity blog and book. He has also written guides for travel and small business topics under the brand Unconventional Guides. He organizes the annual World Domination Summit in Portland, Oregon.[1] The Art of Non-Conformity blog discusses entrepreneurship, travel, and personal development topics; its traffic grew substantially after the online publication of A Brief Guide to World Domination in 2008. The site has an Alexa ranking of under 30,000[2] and is among the top 15,000 most visited sites in the United States.
@chrisguillebeau
chrisguillebeau.com
100startup.com

Jolie Guillebeau

Jolie Guillebeau 300x193 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesCreate something everyday. Find Beauty Everywhere. Learn and make stuff. Smile
@joliekg
http://jolieguillebeau.com/

 

 

 

Terry Starbucker

starbucker 300x138 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesOwner of Professional Development consultancy focusing on Business Strategy & Execution, Leadership, Customer Care and Social Media
@starbucker
http://www.terrystarbucker.com/

 

 

Chris Brogan

chris brogan 300x128 Podcast: Secrets to building community and fanatical attendees for your conference| Facebook changesPublisher and CEO of Owner Magazine, a business magazine helping you improve your worth by growing your capabilities and connections. He is a sought-after keynote speaker who has addressed crowds of thousands, been on the Dr Phil show, and once presented to a princess. Chris has consulted with companies you know like Disney, Microsoft, Coke, Titleist, Pepsico, Google, Motorola, and many more. He is the New York Times Bestselling author of six books and counting, including The Impact Equation,
@chrisbrogan

http://www.chrisbrogan.com/

New Book:  The Freaks Shall Inherit the Earth

Thank you to all the segment producer Jordan Schwartz, all our above guests.

Special thanks to IMEX America our fantastic sponser.
You can find me Mike McAllen at my meetings and video Production Company Grass Shack Events & Media or at AVforPlanners.com with my pal Jon Trask.

So again if you enjoy listening to the meetingspodcast consider subscribing through itunes and leave us a review. Really helps us get more listeners……
Last request-  thing is if you take a instagram selfie picture of yourself right now–where you are listening to the show that would be cool post it  up on Instagram with the hashtag #Meetingspodcast.

Of course if you have any questions or comments please send them to Meetingspodcast (at) gmail.com  Or call me on my cell phone- 925 699 3190 I would love to talk to you….. Skype me at mike mcallen.  Lets talk!

We will see you all next week.

287 Meetings Podcast CMM Certificate Resolution, Social Media Week Tips, Won’t You Be My Neighbor?

287 300x300 287 Meetings Podcast CMM Certificate Resolution, Social Media Week Tips, Won’t You Be My Neighbor?Meetings Podcast CMM Certificate Resolution, Social Media Week Tips, Won’t You Be My Neighbor?

Where are you listening? Take a picture of yourself (selfie) and #meetingspodcast on Instagram.

Thanks for listening to the Meetings Podcast.

The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com.  The Meeting Planners podcast source for what’s new and exciting in meetings and events industry

 

 

 

Todays Segments:

1) Lynn Randall
Tips and interesting takeaways for meetings, conferences and events from February’s Social Media Week in New York.

2) Dana Freker Doody
Title: Won’t You Be My Neighbor?

Neighbors at trade shows can help fellow exhibitors have a great show, but they also can make each other miserable. Convention managers can help the situation with some “proactive parenting.”

3) Mike McAllen & Jon Trask on CMM Program

4) CMM Special Report with Jon Trask and Greg Ruby

Segment Producers this week (In order of appearance)

Mike McAllen

Jon Trask

Lynn Randall

Dana Freker Doody

Greg Ruby

Mike McAllen

Mike brings his hundreds of proven worldwide resources to the fresh, creative, fast paced boutique environment that his meetings and video production company Grass Shack Events & Media has established.  Mike has an eclectic background which leads him to the communications world. Several years of firefighting instilled a hearty work ethic and the importance of teamwork to get a job done right and the love of helping people. Mike is also the founder of three other products EventCamp.org, AVforPlanners.com, MeetingsPodcast.com all help the meetings and events industries learn about event technology and social media in events and meetings. Mike’s list of repeat clients for the past ten years at Grass Shack Events & Media includes Oracle, MySQL, Blackboard, Hilton Hotels, Hewlett Packard, Yahoo, Wells Fargo, Siemens Medical Solutions, PepsiCo, Genzyme, Sanofi, BiogenIdec, Thompson Reuters, Vantagescore,  GAP, Restoration Hardware among many more.

@mmcallen

GrassShackRoad.com

AVforPlanners.com

www.linkedin.com/in/mikemcallen

Jon Trask

Co founder at AVforPlanners.com.

You can find Jon at Jon(At)AVforPlanners.com. Jon has offer a free show evaluation to Meetings Planners and organizers for their next meeting. A $1500 value. All you have to do is email Jon and say you heard the offer on the podcast.  Jon has been a member of MPI since 1994, Jon earned his CMP designation in 2003. Jon has spent the last 20+ years in the audio visual and production business. This experience, which cuts across so many different types of AV support while dealing in logistics, pre-production and project management, along with spending many years in sales give him a unique view of the disparate elements required to create a successful relationships, and ultimately to successfully support a meeting of any size. Jon was named “Meeting Professional of the Year” by the Orange County Chapter of MPI Jon keynote “Language of AV”  he has spoken to numerous meeting and events association and college classes at UCSD, OCC and CMP study groups on the subject of basic AV for planners.

@jontrask Jon@avforplanners.com   AVforPlanners.com

Lynn Randall

Managing Member

Randall Insights LLC

In her role as the head of Randall Insights, Lynn is passionate about helping her clients and the industry improve the performance of their meetings, events,  incentive, and recognition programs.  Her consulting practice has included all aspects of recognition strategy, event design, implementation, and measurement, with special emphasis on: cooking up the right recipe of digital solutions to enhance a meeting, event, or incentive program applying the lessons of neuroscience and macroergonomics to improve the lasting impact of the event experience supercharging attendee engagement and interactivity extracting the story from event data to provide a blueprint for action

You can find Lynn Randall twitter at @LcatRandall

https://twitter.com/LCatRandall

And check out her website at Randall Insights.com

http://www.randallinsights.com/Randall_Insights/Home.html

Dana Freker Doody

The Expo Group, Vice President of Corporate Communications

Dana oversees all communication materials for in-house and client-side programs plus takes an active role in the innovative processes resulting in the creation of strategic and personalized experiential solutions. She is active in social media networks and has developed personalized solutions for several clients to take advantage of the impact of digital tools on trade shows in particular. Dana is a 13-year veteran of The Expo Group, a general services contractor and exhibit house, and the industry, to which she brings a strong service background from her days at Disneyland and a communications background forged in the newspaper industry. Her bachelor of arts degrees in journalism and in history were earned at Southern Methodist University.

Mom to a 10-year-old sports nut, Dana enjoys cheering at whatever is in season and supporting charities in her local community. Dana is often heard speaking at industry conferences and meetings and otherwise questioning the status quo in our industry.  Email: ddoody at theexpogroup.com

Website: http://theexpogroup.com?Blog:

http://theexpogroup.com/blog

Tweets: http://twitter.com/theexpogroup

Videos: http://youtube.com/theexpogroup

Fun: http://facebook.com/theexpogroup

Connect: http://bit.ly/theexpogroupLinkedIn

Greg Ruby

Started social media and event consulting business that has given him the ability to use his talents across a wide range of tasks for my clients. He have assisted many clients to expand their audiences and create content online. This company also provides association management services for smaller organizations. In addition, we offer training to organizations in the areas of responsible alcohol management in the hospitality industry and making your events more environmentally responsible.

Twitter:  @gregruby

?http://gregrubyconsulting.com/

You can find Mike McAllen at his meetings and video production company Grass Shack Events & Media or at AVforPlanners.com with my pal Jon Trask.
So again if you enjoy listening to the meetingspodcast consider subscribing through itunes and leave us a review.
Last request-  thing is if you take a instagram selfie picture of yourself right now–where you are listening to the show that would be cool post it  up on Instagram with the hashtag #Meetingspodcast.

If you have any questions or comments please send them to Meetingspodcast (at) gmail.com  Or call me on my cell phone- 925 699 3190 I would love to talk to you….. 

Thank you for listening.

Transcripts to come.

286 Meetings Podcast Mike on Mics, Social Media mistakes events make, Do we really need a rehearsal?

Mike on Mics 300x198 286 Meetings Podcast Mike on Mics, Social Media mistakes events make, Do we really need a rehearsal?Where are you listening? Take a picture of yourself (selfie) and #meetingspodcast on Instagram!
Thanks for listening to the Meetings Podcast.  The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com
The Meeting Planners podcast source for what’s new and exciting in meetings and events industry

Todays Segments:

1- Julius Solaris -Social Media Mistakes Events Make
Julius talks about some common mistakes event organizers make using Social Media for their events.

2-Pat Ahaesy - Do we really need a tech rehearsal?
Pat talks about how important tech rehearsals are for live events.  Not only for the tech team  but for the the speakers and ultimately the audience.

3- Mike on Mics-
Mike McAllen brings in two Microphone innovators from Crowdmics.com and Getcatchbox.com to talk about new ways to engage audiences using mobile devices and a throwable microphone.

Segment Producers this week (In order of appearance)
 Mike McAllen
Julius Solaris
Pat Ahaesy,CMP, CSEP
Tim Holladay
Mikelis Studers 
Mike McAllen
Mike brings his hundreds of proven worldwide resources to the fresh, creative, fast paced boutique environment that his meetings and video production company Grass Shack Events & Media has established.  Mike has an eclectic background which leads him to the communications world. Several years of firefighting instilled a hearty work ethic and the importance of teamwork to get a job done right and the love of helping people.
Mike is also the founder of three other products EventCamp.org, AVforPlanners.com, MeetingsPodcast.com all help the meetings and events industries learn about event technology and social media in events and meetings.
@mmcallen
GrassShackRoad.com
avforplanners.com
www.linkedin.com/in/mikemcallen

Julius Solaris
Julius is the editor of EventManagerBlog.com. Started in 2007, EventManagerBlog.com is a popular blog worldwide for event professionals, covering topics such as event planning, social media and events, event technology, event trends, event inspiration but also destination management marketing and meeting planning.

Julius is the author of The Event App Bible and The Good Event Registration Guide, two ebooks showing the results of unprecedented research efforts about event mobile apps and event registration and ticketing providers. More than 15,000 readers have downloaded the ebooks in less than 6 months.   Julius also started the Event Planning and Event Management LinkedIn Group. A few years later, with more than 160,000 members a team of 12 moderators, it has become the de-facto largest gathering of event professionals online.
You can find more on a blog post at eventmanagerblog.com/social-media-mistakes
You can find Julius on his very popular Blog The Event Manager Blog. @EventMB
Twitter (http://twitter.com/tojulius) or at http://JuliusSolaris.com

Pat Ahaesy, CMP. CSEP
Pat’s company, P&V Enterprises is headquartered in New York City.
The website is www.pnventerprises.com. She has been a Certified Meeting Professional from the Convention Industry Council for more than 10 years, and has held the Certified Special Event Professional designation from the International Special Events Society for 10 years. She has 25 years of experience planning events and meetings, conferences trade shows, special events and all things meetings and events
 www.pnventerprises.com.
www.linkedin.com/in/patahaesy?
www.linkedin.com/company/pv-enterprises
https://www.facebook.com/pat.ahaesy?
https://www.facebook.com/PNVEnterprises
https://twitter.com/pnv123?
https://twitter.com/pnventerprises?
www.pinterest.com/pahaesy
https://plus.google.com/+PatriciaAhaesy?
https://plus.google.com/114064439521027434702?
pnventerprises.com/event-production-blog

Tim Holladay from Crowdmics.com – Crowd Mics turns the audiences iOS and Android devices into wireless microphones. Your audience can talk into their smartphones and tablets and be heard over the room’s sound system. Now your crowd can be heard clearly by everyone in the room, in real-time. Plus Crowd Mics includes a text comment feature and dead simple polling. And to demo it yourself, just download the free app, get some friends to do the same, connect to the same wifi and go for it. You can try it for free.
Crowdmics.com 
support@crowdmics.com,
call or text to 480-725-7255
Twitter @crowdmics.

Mikelis Studers  from Getctachbox.com
Catchbox is a professional wireless microphone that can be thrown around for Q&A at events and classrooms. The device communicates with a receiver that can be connected to any sound system. To avoid unwanted noises when being thrown around, internal electronics sense the motion of the cube and switch off the audio when it is caught, thrown,or dropped.
Website: getcatchbox.com
Email: info@getcatchbox.com
Twitter: @thecatchbox

Jon Trask
Founder at AVforPlanners.com.  You can find Jon at Jon(At)AVforPlanners.com
Jon has offered a free show evaluation to Meetings Planners and organizers for their next meeting. A $1500 value. All you have to do is email Jon and say you heard the offer on the podcast.  Jon has been a member of MPI since 1994, Jon earned his CMP designation in 2003. Jon has spent the last 20+ years in the audio visual and production business.
This experience, which cuts across so many different types of AV support while dealing in logistics, pre-production and project management, along with spending many years in sales give him a unique view of the disparate elements required to create a successful relationships, and ultimately to successfully support a meeting of any size. Jon was named “Meeting Professional of the Year” by the Orange County Chapter of MPI Jon keynote “Language of AV”  he has spoken to numerous meeting and events association and college classes at UCSD, OCC and CMP study groups on the subject of basic AV for planners.
@jontrask
Jon@avforplanners.com
AVforPlanners.com

If you like this podcast or you don’t please go into the iTunes store and write a review. 
www.MeetingsPodcast.com   Copyright © 2008-2014 by MeetingsPodcast.com

Transcripts to come

 

285 Meetings Podcast New CMM Requirements, Content Creation, Social Media Superstars

Where are you listening? Take a picture of yourself (selfie) with hashtag #meetingspodcast on Instagram and we will use it as the image art for the podcast page.

cmm 300x215 285 Meetings Podcast New CMM Requirements, Content Creation, Social Media Superstars

Where are you listening? Take a picture of yourself (selfie) and #meetingspodcast on Instagram
Thanks for listening to the Meetings Podcast.  The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com

 

 
Todays Segments:

1- Liz King of Liz King Events speaks to Eventsagrams AJ Poletta about the getting the right kind of social media photos and video sharing at your events.  Great user generated content is being produced at all events.  Eventstagr.am collects images and shares them easily for your attendees and to help event planners brand their events correctly.  Some best practices are shared.
www.lizkingevents.com
www.techsytalk.com
@lizkingevents
www.eventstagr.am

2- Editor Barbara Scofidio and Sue Pelletier from MeetingsNet’s talk about the Top 10 Social Media Influencers
Sue shares how she uses social media to network and some tips on the ins and outs.  The MeetingsNet editors and Twitter followers have also spoken: The latest version of the MeetingsNet app magazine features our picks for the top 10 social media influencers in the meetings industry today. Editor Barbara Scofidio, the mastermind behind the story, talks about some of the highlights, and chats with MeetingsNet’s own social media influencer, editor Sue Pelletier.
Main site: MeetingsNet.com
Download our fabulous new app: http://meetingsnet.com/app-faq
Or download for tablets today from your App Store, Google Play, or Amazon Marketplace.
Twitter handles: @spelletier MeetingsNet’s  @meetingsnet @barbarascofidio bscofidio@meetingsnet.com

3- Jon Trask and Elizabeth Glau talk about last December Meeting Professionals International (MPI) created a venture with the Global Business Travel Association (GBTA) to revise MPI’s CMM Program and in the process establish a new set of standards.  These changes didn’t resonate well within the existing CMM community who have responded with a petition asking some of the changes be modified or even abandoned.  Today the podcast takes a look at this controversy with Jon Trask of AVforPlanners and Elizabeth Glau of Building Blocks Social Media discussing some of the pros and cons of the proposed changes.

Segment Producers this week (In order of appearance)
Mike McAllen
Liz King
Barbara Scofido
Sue Pelletier
Jon Trask
Elizabeth Glau

Mike McAllen
Mike brings his hundreds of proven worldwide resources to the fresh, creative, fast paced boutique environment that his meetings and video production company Grass Shack Events & Media has established.  Mike has an eclectic background which leads him to the communications world. Several years of firefighting instilled a hearty work ethic and the importance of teamwork to get a job done right and the love of helping people.
Mike is also the founder of three other products EventCamp.org, AVforPlanners.com, MeetingsPodcast.com all help the meetings and events industries learn about event technology and social media in events and meetings.
Mike’s list of repeat clients for the past ten years at Grass Shack Events & Media includes Oracle, MySQL, Blackboard, Hilton Hotels, Hewlett Packard, Yahoo, Wells Fargo, Siemens Medical Solutions, PepsiCo, Genzyme, Sanofi, BiogenIdec, Thompson Reuters, Vantagescore,  GAP, Restoration Hardware among many more.
@mmcallen
GrassShackRoad.com
AVforPlanners.com
www.linkedin.com/in/mikemcallen

Liz King
Liz is an event planning superhero by day, and closeted tech geek and introvert by night. Distraught by the thought of everyday civilians being conquered by spreadsheets, she resolved to re-channel her organizational and tech savvy superpowers and launched Liz King Events while still running events full time for Columbia University. Liz voraciously shared content on event best practices via social media and quickly became a thought leader/influencer amongst her peers. Her hopes of being an incognito event superhero went down the drain as her cover was blown once she started making cameos on lits like ‘Successful Meetings list of 25 Most Influential People in the Meetings Industry” and ‘Connect Magazine’s list of 40 Under 40 Up-and-Coming Event Planners in 2011″. Liz now comfortably wears her cape and employs her superpowers to helps entrepreneurs/brands like Claudia Chan and Ramit Sethi plan smart, tech-savvy events to better engage their attendees. ??Outside of client events, Liz uses her prowess to educate and challenge her industry peers on how to better integrate technology into live events to create a more winsome audience experience, through auxiliary outlets techsytalk.com and PlannerTech [Founder]. When not saving gotham from the event planning woes, Liz can be found unwinding by learning how to code, brushing up on her Korean, or indulging in Korean cuisine … all in civilian geek attire, of course.

LINKS:
www.lizkingevents.com
www.techsytalk.com
@lizkingevents

Barbara Scofidio
Barbara joined Corporate Meetings & Incentives in 1991 and has served as its editor since 1994. She is an active member in many meeting and incentive industry associations, and was the first member of the media ever to serve on a Global Business Travel Association committee. In addition to her role on GBTA’s Groups and Meetings Committee from 2008-2011, she served on the education committee for the 2007 SITE International Conference, has judged the SITE Crystal Awards for the past 10 years, and led the media committee for SITE’s 35th Birthday Celebration at the 2008 Motivation Show. A frequent speaker and panelist at industry events, Barbara is a past winner of journalism awards from SITE, ASBPE, and Folio.  Twitter handle: @barbarascofidio bscofidio@meetingsnet.com

Sue Pelletier
Sue is one of the MeetingsNet editors, has been writing and editing business publications
for more than 20 years. She also develops and manages Internet sites, enjoys growing social networking communities, and helps plan live events and webinars. Since starting covering this industry, she has developed a huge interest in adult education in all its many facets, and a fascination with how all the elements come together to create a learning environment that actually gives people the tools they need to do their jobs better once they get home. ?e-mail: spelletier@meetingsnet.com?Twitter: http://twitter.com/spelletier? Facebook: http://www.facebook.com/sue.pelletier

Jon Trask
Co founder at AVforPlanners.com.  You can find Jon at Jon(At)AVforPlanners.com
Jon has offer a free show evaluation to Meetings Planners and organizers for their next meeting. A $1500 value. All you have to do is email Jon and say you heard the offer on the podcast.  Jon has been a member of MPI since 1994, Jon earned his CMP designation in 2003. Jon has spent the last 20+ years in the audio visual and production business.
This experience, which cuts across so many different types of AV support while dealing in logistics, pre-production and project management, along with spending many years in sales give him a unique view of the disparate elements required to create a successful relationships, and ultimately to successfully support a meeting of any size. Jon was named “Meeting Professional of the Year” by the Orange County Chapter of MPI Jon keynote “Language of AV”  he has spoken to numerous meeting and events association and college classes at UCSD, OCC and CMP study groups on the subject of basic AV for planners.
@jontrask
Jon@avforplanners.com
AVforPlanners.com

Elizabeth Glau and
Elizabeth Glau, CMP launched Building Blocks Social Media in 2009. With a thorough knowledge of key social platforms and understanding of content flow within these networks, Elizabeth’s thirst for “What’s Next” keeps her on the cutting edge of the tools and tactics in interactive media. Elizabeth has helped to increase the proficiency of the meetings and events industry by consulting and speaking on topics such as personal branding, engagement technology and event marketing.

http://www.elizabethglau.com/

@elizabethglau   http://www.socialmediaforplanners.com/  http://www.socialpointforevents.com/

If you like this podcast or you don’t please go into the iTunes store and write a review.
www.MeetingsPodcast.com   Copyright © 2008-2014 by MeetingsPodcast.com

The Meeting Planners podcast source for what’s new and exciting in meetings and events industry.

Transcripts to come.

284 Meetings Podcast|Virtual Assistants, No Shows, AV Tips

Where are you listening? Take a picture of yourself (selfie) with hashtag #meetingspodcast on Instagram and we will use it as the image art for the podcast page.

mike instagram 284  Meetings Podcast|Virtual Assistants, No Shows, AV Tips

Mike Recording
(Hashtag your instagram #meetingspodcast)

Thanks for listening to the Meetings Podcast.  The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com
Todays show features Host Mike McAllen from Grass Shack Events & Media.
Segment producers
***Julius Solaris presents: ‘Hack Your Event – Shortcuts, Tips and Tricks to Make Your Planning Easier’   Todays show is Avoid No-Shows at Events one of the biggest plagues affecting our industry, no-shows.
- Using secondhand exchanges
- Delaying Charges
- Online Check-in
Get more information at http://eventmanagerblog.com/avoid-no-shows from the Event Manager Blog (Eventmanagerblog.com)
Read Julius popular blog Event Manager Blog (http://eventmanagerblog.com ) or follow @EventMB on Twitter (twitter.com/eventmb)  You can reach Julius on Twitter (http://twitter.com/tojulius) or at http://JuliusSolaris.com
***Jon Trask presents: Five tips to keep in mind about facilities from an AV perspective
-Room capacity charts can lie.
-Ceiling heights really do matter.Power is more than having a few wall plugs available.
-In house vendors may have contractual rules that you must adhere to.
-Those speakers up in the ceiling are good for some meetings…and really bad for others.
Get more information from Jon at AVforPlanners.com.  You can find Jon at Jon(At)AVforPlanners.com
Jon has offer a free show evaluation to Meetings Planners and organizers for their next meeting. A $1500 value. All you have to do is email Jon and say you heard the offer on the podcast.
*** Jonathan Shank from Learn To Find, Manage, and Hire Your First Virtual Assistant!
Jonathan discusses how using Virtual Assistants can make you more efficient with your time and money. He also gives shares his Apple method for finding Virtual Assistants. I added an S. So Apples.
Website: YourFirstVirtualAssistant.com
Twitter: @YFVAJonathan
Podcast: Your First Virtual Assistant

If you like this podcast or you don’t please go into the iTunes store and write a review.
www.MeetingsPodcast.com   Copyright © 2008-2014 by MeetingsPodcast.com

The Meeting Planners podcast source for what’s new and exciting in meetings and events industry

Here are the transcripts brought to you by Joyce!

[Read more...]

Meetings industry karma, and the ghosts of the past year – Show 283

karma 300x281 Meetings industry karma, and the ghosts of the past year   Show 283Meetings industry karma, and the ghosts of the past year
For their last show of the 2013, Jon Trask and Elizabeth Glau take a cue from “A Christmas Carol” and discuss how the ghosts of past (year) and bad karma from your dealings with other industry professionals can come back to haunt your future in the meetings industry. Worse still, there are the bad ethical decisions and the chain rattling of those decisions that can follow someone for years.

Whether it’s small things, like ignoring people you don’t think can “help” you on social media; or big things, like making vendors bid under false pretenses. They look at some of the bad karma things that they’ve both seen people do. But, since it’s also a season of joy, they talk about some of the good karma that they’ve seen as well, and how having honest conversations and actions can create good karma to banish those ghosts and lead to better relationships with peers, customers and vendors.

From the Meetings Podcast, Grass Shack Events & Media, AVforPlanners and Building Blocks Social Media.

We wish you the very best of holidays; and successful and prosperous new year.

Affiliate Marketing for Events With Karen Garcia- Show 281

Karen 300x298 Affiliate Marketing for Events With Karen Garcia  Show 281

Karen Garcia GTO Management

Mike talks with Karen Garcia of GTO Management. Mike met Karen at the New Media Expo and was so impressed with this years work of GTO Management he is going to the show this January 4-6 at the Rio Hotel and Casino in Las Vegas.    Here is a link to Save 20% on your NMX 2014

Karen discusses how affiliate marketing for events works, affiliate networks, coupon codes, promotions and much more.

Karen Garcia, CEO of the affiliate program management company, GTO Management, has fifteen years of experience in e-commerce and marketing. Since 1999, she has consulted on and profitably managed dozens of affiliate programs on many different network platforms ranging from large national brands to niche merchants. She was awarded the 2009 ShareASale “Pay It Forward” Award for Industry Advocate for her work, speaks often at conferences, and has several published industry articles. She has served on the Board of Directors for the Performance Marketing Association for three terms and as Secretary for the board since halfway through her first term.

 

If you want to connect with Karen to discuss affiliate marketing for your next event email her at karen at gtomanagement.com

 Affiliate Marketing for Events With Karen Garcia  Show 281

[Read more...]

Event Marketing Strategist Michelle Bruno- Show 280

Michelle Bruno  Event Marketing Strategist Michelle Bruno  Show 280

Mike welcomes Michelle Bruno – Event Marketing Strategist from The Bruno Group Signature Events, Event Tech Brief and The Fork in the Road blog.

Michelle also shares a little bit about BOB.tv where they are making video and audio content work for event professionals and their audiences.

Michelle is best know as a business writer, blogger, content marketer in live meetings industry. Specialist in event-industry technology.

  Event Marketing Strategist Michelle Bruno  Show 280

Getting Ready For 2014 – Show 279

 Is it that time already?    

Are you ready 300x210 Getting Ready For 2014   Show 279Another year has flown past (yes, we know it’s not quite the end of the year yet).  But with that in mind on this podcast Jon Trask or AVforPlanners and Elizabeth Glau of Building Blocks Social Media continue their series of tips for small business owners, independent planners and anyone in the meetings industry responsible for a small staff or organization.  Today they look at strategic planning with an eye towards 2014.  They discuss strategic vs. tactical planning for the upcoming year built around the business plan concept and the CMM program.  A business plan doesn’t need to be a complex and overwhelming task, but it can be a useful tool to focus your strategies for the upcoming year.  Asking yourself strategic questions can lead to a better focused company, better cash flow and a deeper understanding of your relationship with your customers and the value you bring to them.

It’s not too early, and it’s certainly not too late to ready your plans for 2014 and beyond.  Spend a few minutes with with Jon and Elizabeth as they talk about some ideas to make your 2014 more successful by starting your planning in 2013.

 

 

 Getting Ready For 2014   Show 279