305 Meetings Podcast INFOCOMM, Matter of Trust, Hack Your Event
1) INFOCOM with Jon Trask
Trust, as earned through the relationship stages between a planner and their general services contractor, is as vital to a successful business partnership as it is to a personal relationship.
“The ability to establish, extend, and restore trust with all stakeholders…is the key leadership competency of the new, global economy,” writes Stephen M.R. Covey
GSCs play a vital role in looping together numerous stakeholders involved in producing a trade show or major event. This includes managing skilled laborers across several union jurisdictions, many suppliers of services and equipment, and of course the safe and efficient handling of materials into and out of a space.
3) 12 Habits of Unsuccessful Event Planners with Julius Solaris
In this episode Julius will talk about bad habits event planers have and how to fix them.
Some of them include:
- Carrying Massive Paper Binders
- Checking In Guests with Printouts
- Having Runners to Chase Those who want to speak
More info at EventManagerBlog.com
Thank yous to
Dana Freker Doody of the Expo Group
Segment Title: What happened at the Incentive Research Foundation Invitational?
Discussion what happened down in Mexico at Incentive Research Foundation Invitational. They share some tips from the educational day. (Bonus nice bird sounds in the background)
Millennials, Baby Boomers how do you plan for generations.
Writing with right hand or left hand and be an animal. (Dominate brain functions)
Segment title: What Are You Worth?
The all-time most-read Convene article on pcma.org is always the annual salary survey. Which makes sense. Meeting professionals want to know what their colleagues are making and if they are being compensated fairly. Convene Editor in Chief Michelle Russell has been told many times that this salary survey has been used by many meeting planners to negotiate for a raise. In this segment, she talks about some of the results of the survey, as well as provides strategies for salary negotiations for women. Because even though women dominate the meetings industry, they struggle with the same challenges as women in the overall workplace in terms of perception, pay inequity, and differences in negotiating styles.
Mike McAllen from AVforPlanners.com
Mike shares 3 Tips on being more Productive
1) To-do Lists
2) Don’t think about time. Think about productivity
3) Stop Working.
Thanks to IMEX America and of course AVforPlanners.com
303 Meetings Podcast How To Keep Attendees Happy, Working With Vendors, Get Them On Their Feet
I was on a webinar for MeetingsNet talking about Pricing for meetings and events. My portion was about A/V and production pricing.
Moderator Barbara Scofidio, Editor, MeetingsNet
Scott Eames, Global Sales Director, AlliedPRA
Brian R. Meyer, President, Meeting Expectations
Mike McAllen, Co-founder, AVforPlanners.com
The Q & A period was really lively and it was great to see all the faces I knew as virtual attendees. It also made me realize how audiovisual and the pricing is a pain point for planners and organizers. I am going to start a series of webinars with AVforPlanners to start to help organizers save time and money when renting or contracting AV and labor.
What is your favorite webinar platform? Webex, on24 (which we used) gotomeeting? Love to get some feedback here or on twitter what your favorite platform is- or easiest of use…
Finally, I wanted to also say we had our best month ever in May with several thousand downloads of our little podcast so thank you for listening and please email me with anything you want to hear or be included in the podcast. Please email me at Mike(@)GrassShackRoad.com
1) Dana Freker Doody Going to the Chapel from The Expo Group
Dana talks about Marrying your Education and Exhibition experiences can create a long, fruitful symbiosis to engage attendees. Some smart planners in corporations and associations are creating content on their show floor that directly brings in their conference speakers, further bridging the mental gap that often can exist between conference and exhibition.
Dana added these helpful links:
Community Connections & Hybrid Events
New Ways to Engage Adult Learners
#ExpoChat on Twitter, where education on show floor is a frequent topic
3) Adrian Segar Get Them On Their Feet! Conferences that Work
Today’s show title is Get Them On Their Feet, where he’ll share a simple technique for bringing your audience back into optimal condition for learning.
Thank you to our segment producers on the show:
Dana Freker Doody, The Expo Group, Vice President of Corporate Communications
Dana oversees all communication materials for in-ho use and client-side programs plus takes an active role in the innovative processes resulting in the creation of strategic and personalized experiential solutions. She is active in social media networks and has developed personalized solutions for several clients to take advantage of the impact of digital tools on trade shows in particular. Dana is a 13-year veteran of The Expo Group, a general services contractor and exhibit house, and the industry, to which she brings a strong service background from her days at Disneyland and a communications background forged in the newspaper industry. Her bachelor of arts
degrees in journalism and in history were earned at Southern Methodist University. Mom to a10-year-old sports nut, Dana enjoys cheering at whatever is in season and supporting charities in her local community. Dana is often heard speaking at industry conferences and meetings and otherwise questioning the status quo in our industry.
Email: ddoody at theexpogroup.com
PAT Ahaesy, CMP. CSEP, helps companies have seamless and stress free events. She has over 25 years of experience planning and implementing corporate and non-profit conferences and special events, as well as incentive programs. The background that led to her collaboration in P&V began first as an educator, then in the world of corporate and incentive travel. Pat has planned CME meetings, conferences, trade shows, special events as well as tours for art and incentive groups.
She has been a Certified Meeting Professional from the Convention Industry Council for more than 10 years, and has held the Certified Special Event Professional designation from the International Special Events Society for 10 years.
Pat holds a BS in Education from Temple University and taught elementary school, tutored students with dyslexia and has taught ESL for the US Air Force.
Often quoted in industry professional publication, she is a co-moderator of the leading online community, MECO, for meeting professionals. She was also President of the National Association of Business Owners-NYC from 2009-2011. Pat was named Women in Business Champion by the Northeast Region of the SBA.
A believer, in the importance of education, Pat feels that events are a powerful tool to tell a story and to educate. The value of meetings and special events should not be underestimated. After attending several Event Camps, Pat realized that webcasting and hybrid events are the logical next step to extend the reach of meetings and events.
Since August, 2013, Pat has been an instructor at the online special Events Institute.
Pat’s company, P&V Enterprises is headquartered in New York City.
The website is www.pnventerprises.com.
3) Adrian Segar Conferences that Work
Adrian is a meeting architect, facilitator, and author who has been running conferences for over thirty years. He loves to facilitate learning and connections between people and is the author of Conferences That Work: Creating Events That People Love. Adrian writes about many different aspects of meetings on his popular blog: Conferences That Work. Learn more by visiting www.conferencesthatwork.com and following @ASegar on Twitter.
Our awesome sponsors –
IMEX America Coming up in October. Will you be there? I will!
AVforPlanners.com – easy way to find av companies and evaluate proposals from them to save time and money.
You can find Mike McAllen at my meetings and video production Company Grass Shack Events & Media or at AVforPlanners.com with my pal Jon Trask Take a picture of yourself and post to Instagram. Tag it #meetingspodcast I would love to see where you are listening to the show. Follow me there. Mike McAllen
302 Meetings Podcast Social Tables IMEX Franfurt Visit, Handling Information Overload
On todays show we feature 2 segments:
Social Tables Goes to Europe
1) Claire Harrington CMP and Public Relations Manager of Social Tables talks to Dan Berger CEO & Founder of Social Tables. They discuss Dan’s recent visit to IMEX Frankfurt, Marketplace Opportunities, Technology commoditization (fragmentation) and what that means for meeting planners, Meeting Automation/Strategy. Check out SocialTables.com
You can find Dan on Twitter
You can find Claire on Twitter
2) Three tips for managing your information overload….(Or…a few simple ways to keep “big data” from crushing you each day)
Elizabeth Glau of Building Blocks Social Media joins Jon Trask of AVforPlanners on the podcast to discuss some of the impacts of the big data overload that most of us end up facing each day. They provide some perspective, as well as some simple tips and ideas to hold back the flood of data and the associated distractions that bombard us all day. So, put down the smartphone and take a few short minutes away from social media to hear a few ways that could make your in-box(s) be a bit less stressful and overwhelming when you get to desk tomorrow.
You can find Elizabeth on Twitter
You can find Jon on Twitter
Transcripts below: [Read more...]
Show 301 Meetings Podcast Food Allergies, Google+, Facebook and Twitter Marketing
On todays show our segments are:
10 things event professionals need to know about food allergies.
In 1998, the Food Allergy & Anaphylaxis Network, now FARE, created Food Allergy Awareness Week to educate the public about food allergies, a potentially life-threatening medical condition. Nearly two decades later, FARE is expanding this year’s Food Allergy Awareness Week by declaring the entire month of May as Food Allergy Action Month. This is a special opportunity to shine a spotlight on food allergies and anaphylaxis. There are many easy ways you can get involved in raising awareness, educating others and inspiring action.
2) Jessica Levin, Chief Connector at Seven Degrees Communications and Jordan Schwartz, CEO at Pathable Event Apps, take a wonky look at social media and events, including the impending demise of Google+, Facebook changing newsfeed algorithms (and what it means for your hopes of having your event promotions “go viral”) and some new marketing products Twitter has introduced to help businesses promote themselves in their industry.
On todays show our segments are:
1) Sue Pelletier – Shares a few tips from the great article 48 easy ways to bring energy to your event.
2) Pat Ahaesy-Do event planners take the High Road or the Low Road. which is a great ethics segment for the events industry.
3) Mike McAllen- 7 ways to utilize twitter at events.
You can find Sue:
You can find Pat:
Pat’s company, P&V Enterprises is headquartered in New York City.https://www.facebook.com/pat.ahaesy? https://www.facebook.com/PNVEnterprises https://twitter.com/pnv123? https://twitter.com/pnventerprises? www.pinterest.com/pahaesy https://plus.google.com/+PatriciaAhaesy? https://plus.google.com/114064439521027434702? Transcripts : [Read more...]
Show 299 Podcast: Selfies, Hotel Meeting Design and the Hunger Games
On todays show 299 we have 3 great segments.
Dana explains a little on how to take advantage of this selfie trend to broadcast your brand out online from your convention or trade show.
2) 4 things meeting professionals can learn from the leading hotel chains’ meeting-space design research
PCMA convene magazines exec editor Christopher Durso and editor and chief Michelle Russell they share the main takeaways from the Convene April issue cover story written by Chris: “Beyond the Ballroom” — how hotels are using design labs and field tests to answer a not-so-simple question: How should their meeting space look, feel, and perform?
The full story can be found at www.pcma.org/convene.
(Complimentary subscriptions to the magazine are available to qualified meeting professionals. Simply click on the “subscribe” button on the pcma.org/convene landing page.)
3) And then to close it out since I was on vacation last week and I watched the Hunger Games I have 5 ways event organizers can learn from the Hunger Games with Mike McAllen
Transcripts to come!
Event planning checklists, online RFP creation, avoiding audiovisual surprises
On our show today we have 3 great segments.
1) Event Planning Checklist for Workshops and Seminars
With Pat Ahasey
2) BEFORE You Send Your RFP—5 Local Conditions to Consider
With Christine “Shimo” Shimaskaki
3) 5 Ways To Avoid Surprise AV fees
With Jon Trask
Event Planning Checklist for Workshops and Seminars
Pat Ahaesy, CMP. CSEP
Great tips and tricks for planners to prepare.
Pat’s company, P&V Enterprises is headquartered in New York City.
Where you can find Pat (Better question is where isn’t Pat?)
BEFORE You Send Your RFP—5 Local Conditions to Consider
Christine Shimo Shimasaki
Managing Director of empowerMINT.com and event impact calculator Destination Marketing Association International
There is a lot of industry talk about the volume of RFPs but what I think we should focus on is the quality of the RFP itself. Even veteran planners need to think about how their RFP will be receive, it’s after all a reflection of your meeting and how you expect to be handled. So let’s be fully informed about the five conditions, which affect the room demand of the destinations and hotels you’re considering. Key conversations with your CVB experts up front which educate you about how to best construct your RFP for favorable responses.
If you’d like to know more about what information to include in your RFP and how to tailor it for the destinations, join our free 30 minute webinar on April 24th at 1pm EST with Jeanette Alvarez, CMP, PMP, Director Account Operations of Experient and Nathan Tollet, Director of Sales, Greater Houston CVB. Download the link
Download a free excel RFP workbook from the Convention Industry Council APEX Standards Committee, which contains templates for single hotel meetings, citywide, event technology, DMC & transportation services, and general service contractor. Download this link
5 ways to avoid surprise AV fees
Jon Trask from AVforPlanners.com
1) Negotiate Up Front
2) The Ins and Outlets
3) Go Into Labor
4) Avoid Service Charge Surprises
5) The Other stuff
From Jon Trask from AVforPlanners.com
Jon has been in the meetings an events industry for 3000 years and holds the CMP and CMM designations. He is a great guy and email him at Jon(at)avforplanners.com or at grassshackroad.com
Links for More Information:
http://trstimson.com/strategy/house-exclusivity-value-proposition/ In-House Exclusivity and Value Proposition
Show 288 Podcast: Secrets to building community and fanatical attendees for your conference.
Where are you listening? Take a picture of yourself (selfie) and #meetingspodcast on Instagram
Thanks for listening to the Meetings Podcast. The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com? The Meeting Planners podcast source for what’s new and exciting in meetings and events industry
1- Jordan Schwartz & Jen Pitts from Pathable.com
Facebook recently announced changes to News Feed status updates. We discuss what this means for Facebook Pages and event marketers. Some best practices are shared.
Link to Jordans blog post about ths Facebook topic: http://blog.pathable.com/beware-facebook-is-changing-the-rules
Segment Producers this week (In order of appearance)
Mike brings his hundreds of proven worldwide resources to the fresh, creative, fast paced boutique environment that his meetings and video production company Grass Shack Events & Media has established. Mike has an eclectic background which leads him to the communications world. Several years of firefighting instilled a hearty work ethic and the importance of teamwork to get a job done right and the love of helping people.
Mike is also the founder of three other products EventCamp.org, AVforPlanners.com, MeetingsPodcast.com all help the meetings and events industries learn about event technology and social media in events and meetings.?Mike’s list of repeat clients for the past ten years at Grass Shack Events & Media includes Oracle, MySQL, Blackboard, Hilton Hotels, Hewlett Packard, Yahoo, Wells Fargo, Siemens Medical Solutions, PepsiCo, Genzyme, Sanofi, BiogenIdec, Thompson Reuters, Vantagescore, GAP, Restoration Hardware among many more. @mmcallen GrassShackRoad.com avforplanners.com www.linkedin.com/in/mikemcallen
Jordan Schwartz is the CEO and Founder of Pathable, Inc. Jordan has a BS from Brown University and a Master’s Degree in Social Psychology from the University of Washington. Jordan worked for over a decade at Microsoft developing consumer facing communication software and authoring over a dozen patents before founding Pathable, Inc. with the aim to revolutionize the conference attendee experience. Pathable has been successfully serving corporate and association customers since 2008.
Jordan’s LinkedIn: https://www.linkedin.com/in/jschwa twitter.com/@jojoschwa
Director of Marketing at Pathable. Jennifer’s experience is a blend of startup and corporate marketing and operations. Prior to Pathable, she managed social, event and paid marketing programs for tech startup, Gist, which was acquired by BlackBerry in 2011. While employed at BlackBerry, Jennifer managed Product and Partner Marketing for Facebook, Twitter and LinkedIn. She also focused on influencer and advocate marketing programs.
Founded Fluent in 2012. Teach German and English to students all over the world, and also offer classes in Blogging and Online Marketing in Northern England.
Beyond blogging, she also loves promoting language learning as a public speaker. She been a speaker at Careers Events at Lancaster University and local schools.
kerstin (at) fluentlanguage.co.uk
Kim is a physician of classical Chinese medicine and practices in Venice, California.
Pat grew up in Southern California. He went to the US Air Force Academy for undergrad and Chicago Booth for my MBA. Pat is:
-Helicopter pilot (combat search&rescue, SAR, logistics)
-Assistant Professor of Naval History at Illinois Institute of Tech
-Investment banking associate at Lincoln International- middle market M&A. Only lasted a year. Loved the people- hated the work. Can’t say enough good things about the firm and enough negative things about working in finance…
-Hedge fund analyst specializing in health care stocks- Torrey Pines Health Care research
Lacey is the founder of Lacey Hopkins Coaching, a entrepreneurial coaching firm located in the heart of Washington, DC. She coaches executives, small business owners, and entrepreneurial hopefuls to have successful businesses and great lives.
A business owner herself, Lacey understands what entrepreneurs need and helps them to: identify what problem they are trying to solve, create a concrete plan to get where they want to go, and execute the plan with velocity that leads to successful businesses. Lacey has a BS from Winthrop University, and an MS from Miami University. Originally from multiple states in the Southeast, she now calls Capitol Hill, DC home.
Book to check out: Spark Your Career
Thursday Bram has written for CNET, GigaOm, Lifehack and a variety of other sites it’s quite likely you’ve heard of. It’s also quite likely she knows what she’s talking about when it comes to writing for a living. She handles all my writing work through Hyper Modern Writing She also takes on creative business consulting projects through her business, Hyper Modern Consulting. She also has been known to take on a few speaking gigs, as well.
Ryan is growing Gumroad, a game changing early-stage startup that’s democratizing online commerce HQ’d in San Francisco, CA. Before diving in at Gumroad, he worked remotely for Square while at school, as well as on Socialfied, a digital strategy company for small businesses that he co-founded my Sophomore year of school.
He also spent time in Nairobi, Kenya helping tech entrepreneurs develop, launch, grow and fund successful tech-driven business ventures in East Africa through the iHub Nairobi. As an extension of that, he was involved in the formation and launch of the recently-announced Savannah Fund, an early-stage investment fund focused on East African tech startups.
With background in graphic design, project management, community organizing, conference production, marketing, and communications. His first foray into the maker world was with his jewelry business, Focal Length Designs, and in doing so became involved with I Heart Art: Portland, a three-year community project that he spearheaded offering professional development and networking opportunities to Portland-based makers. He draws additional experience from several years of work in the communications office of a nonprofit art college and museum, and works on the production team for both Pioneer Nation and the World Domination Summit.
Others mentioned in this podcast:
Chris Guillebeau is an American entrepreneur, nonfiction author, blogger and speaker. He is best known for The Art of Non-Conformity blog and book. He has also written guides for travel and small business topics under the brand Unconventional Guides. He organizes the annual World Domination Summit in Portland, Oregon. The Art of Non-Conformity blog discusses entrepreneurship, travel, and personal development topics; its traffic grew substantially after the online publication of A Brief Guide to World Domination in 2008. The site has an Alexa ranking of under 30,000 and is among the top 15,000 most visited sites in the United States.
Publisher and CEO of Owner Magazine, a business magazine helping you improve your worth by growing your capabilities and connections. He is a sought-after keynote speaker who has addressed crowds of thousands, been on the Dr Phil show, and once presented to a princess. Chris has consulted with companies you know like Disney, Microsoft, Coke, Titleist, Pepsico, Google, Motorola, and many more. He is the New York Times Bestselling author of six books and counting, including The Impact Equation,
New Book: The Freaks Shall Inherit the Earth
Thank you to all the segment producer Jordan Schwartz, all our above guests.
Special thanks to IMEX America our fantastic sponser.
You can find me Mike McAllen at my meetings and video Production Company Grass Shack Events & Media or at AVforPlanners.com with my pal Jon Trask.
So again if you enjoy listening to the meetingspodcast consider subscribing through itunes and leave us a review. Really helps us get more listeners……
Last request- thing is if you take a instagram selfie picture of yourself right now–where you are listening to the show that would be cool post it up on Instagram with the hashtag #Meetingspodcast.
Of course if you have any questions or comments please send them to Meetingspodcast (at) gmail.com Or call me on my cell phone- 925 699 3190 I would love to talk to you….. Skype me at mike mcallen. Lets talk!
We will see you all next week.
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