121212 Concert

121212 concert 121212 Concert

Anyone out there watch the 12-12-12 Concert last night? This was such a cool event, with such a great concept, that I just had to share with all of you. Those of you who missed it, here’s an overview of the event from their website www.121212concert.org

12-12-12”, a fundraising concert to aid the victims of Hurricane Sandy, will take place on December 12 at Madison Square Garden. The concert will feature Bon Jovi, Eric Clapton, Dave Grohl, Billy Joel, Alicia Keys, Chris Martin, The Rolling Stones, Bruce Springsteen & the E Street Band, Eddie Vedder, Roger Waters, Kanye West, The Who, Paul McCartney plus more artists to be announced!

The concert is being presented by Chase, and the proceeds will go to the Robin Hood Relief Fund. Robin Hood, the largest independent poverty fighting organization in the New York area, will insure that every cent raised will go to non-profit groups that are helping the tens of thousands of people throughout the tri-state area who have been affected by Hurricane Sandy.

The concert is being produced by James Dolan, Executive Chairman of The Madison Square Garden Company; John Sykes, President of Clear Channel Entertainment Enterprises; and Harvey Weinstein, Co-Founder and Chairman of The Weinstein Company‹the same group that produced and sponsored the historic 9/11 benefit “The Concert for New York City”.

Here are some video’s from YouTube of the performances. Enjoy!

Nirvana Reunion Song: “Cut me some slack”

Adam Sandler: “Sandy, Screw Ya!” Song

Bruce Springsteen talking about Sandy Relief

Ways to connect:

Twitter: #121212concert

Instagram: #121212concert

Facebook: 121212

The video production for this event must have been AMAZING! We wish we could have been there to help produce such a great event! For those of you out there that have any meetings or events coming up we’d love to help produce you’re meeting and video production. Book an appointment today by contacting us at mike@grassshackroad.com

What is Podcasting and How to Get Involved!

Meetings Marcom 11.7 936x1024 What is Podcasting and How to Get Involved!

I’ve noticed that many people have been asking “what is podcasting“, along with many podcasting questions and so I thought i’d take a moment and explain what podcasting is and what Meetings Podcast does.

Podcasting is a form of audio and/or video broadcasting on the internet. A more detailed response from Wikipedia says “A podcast is a type of digital media consisting of an episodic series of audiovideo, PDF, or ePub files subscribed to and downloaded through web syndication or streamed online to a computer or mobile device. The word is a neologism derived from “broadcast” and “pod” from the success of the iPod, as podcasts are often listened to on portable media players“. Meetings Podcast is here to talk to event planners, event managers, event attendees, Trade Show coordinators, Keynote speakers, etc. trying to get their thoughts on events and meetings!

Do you have a meeting or event coming up? We’d love to pick your brain your about ideas and resources about your events and meetings! If you are interested in talking to either Mike McAllen or Jon Trask (our 2 podcast specialists) contact us today! We’d love to hear from you, learn, and share to others!

Also, if any additional Podcasting questions come to mind, feel free to leave a comment and we’ll chat with you about it!

Don’t Kill Your Attendees!

Don’t kill your attendees with a poorly planned event. We’ll help you with your Meeting & Video Production!

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Sustainable Tip of the Week: Event Planning

go green Sustainable Tip of the Week: Event Planning

Listening to Doc Hendly talk about his efforts with “Wine to Water” has really got me in the mood to become a more sustainable person. There are so many easy and simple things that anybody and everybody can do! I have decided to do a post every week on 1 easy and simple thing for people to focus on, whether its cutting back on water, donating your old soap to “Clean the World”, the list can go on and on. Being that we just came back from iMex America (one on the largest u.s meetings industry trade shows), we are going to focus on Event Planning Sustainability this week. Here are 5 ways to create a more sustainable event…

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Ways to Prevent Event Management Disasters

Ways to Prevent Event Management Disasters:

4 bigstock Solution And Problem 5887549 300x199 Ways to Prevent Event Management Disasters

Your boss gives you the task of planning a company function and the first thing you do is start planning in your head. You think of how this event will be great, you’ll do a good job, and you’re boss will be extremely impressed. But what if something terrible goes wrong at your event. Many disasters can happen at any time of the event and we want to make sure these do not happen to you. Grass Shack Events and Media are a great Event Production company that will help you at every step of the way and will help prevent these disasters.

Hire An Event Planner

Sounds like an obvious suggestion, but many people do not give themselves enough time to plan their event. The first thing to do is to hire an event planner. You are in charge of putting together this spectacular event and all eyes are on you. Hiring an event planner to help with the details, set up, venue options, etc. Start planning what you want the goal of the event to be and share it with you planner.

Communicate with your Planner

Communicating with your planner brings us to our next point. Communication! You must have complete communication with, not only your event planner, but between your boss, the vendors, the venue coordinator. It is extremely important to make sure your vision is known throughout the entire planning process on all accounts. Your event planner will be a huge part of this as well. Eventually, they will become the middle man between you and the rest of the people that are involved. But in the beginning, be sure to consult with everyone.

Take Care Of The Budget

This piece of advice applies to two things. The numbers in terms of the budget that you have and the numbers of people that will be attending the event.

When it comes to your budget, knowing how much things are costing and how much you are spending is a must. It becomes easy to just agree to prices that people quote you without realising that you cannot afford it, which is when things start to go wrong.

Another piece of advice is that you should always keep a little bit of money aside just in case something does go wrong and you have to spend some more money. If you don’t do this you can easily get into trouble with the bank or the person who is funding the event.

In terms of the number of people that are will be coming to the event you need to know exactly how many people are coming. If you send an invite with a plus one or someone emails asking if they can bring an extra two people you need to stay on top of it. Always make sure that you know how many guests you are expecting. This allows you to plan things such as table plans, drinks and food much better.

If Plan A doesn’t work, theres always Plan B, C, and D

This is where you prove you’re great at event management.

The saying “If plan A doesn’t work, there is always plan B, C, and D”, this quotes is for not only everyday life, but in your event planning. Disaster are bounds to happen every once in a while. Make sure you have back up plans and learn to resolve solutions on your feet. This can all be avoided if you plan accordingly. The best thing to do is to think of all the possible things that could go wrong and think of a solution before the event.

First to Arrive, Last to Leave

Everyone loves to be fashionably late, but as an event manager this is not an option. Be prepared to get to the event early and make sure everything is set up correctly and everything is running smoothly. If you are late to arrive and mistakes are being made, it’s going to be too late to fix. Also, don’t leave your own event early. Just because the event is running smoothly does not mean you can dip out and start your weekend early. Stay til the end and help clean up. You can ask people how they enjoyed the event, possibly get an interview with them to share with your event results.

Book an appointment with us TODAY at Grass Shack Events & Media

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Grass Shack Events & Media‘s first Newsletter went out this week! What were all of your thoughts?

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iMex Event App is Updated!

With iMex America 2012 right around the corner, we’re curious if you’ve gotten the chance to download the Event App? This great up-and-coming piece of technology is great for, not only the event itself, but everything leading up to it! If you haven’t already, go to the Apple App store and download the “iMex America 2012″ app. Oh, and did we mention it’s FREE?!

image iMex Event App is Updated!

Once you have downloaded the app, it’s great to take a minute a play around with it. Get a good feel for the app before the event starts (that way you can focus on the events, seminars, and meetings while your there instead of playing around with all the features).

First your see the “All Events & Seminars” giving you the time, place, and general information of each event going on during the 3 days.

Next, you’ll find the “My Events & Seminars“, ” What’s On Now“, “My Schedule“, “Exhibitors“, “My Exhibitors”, and  “Floor Plan“. These  are all a great way to keep yourself organized and on time (a huge plus for me, since I am one to get distracted very easily).

Follows those, you’ll see “iMex TV“,  this is connected to YouTube, where you can find many (if not all) great youtube clips from the event. A great way to look back after the day is over and see what you missed.

One of my favorite parts of this App is the “Social Media” section including Twitter, Facebook, LinkedIn, and i-Meet. This is something you can use from now, up til the event. A great way to connect with other going to the event, see what seminars people are going to, make plans to connect with people AT iMex, the list goes on and on.

image 1 iMex Event App is Updated!

Like I said, this is a must have app if you are attending iMex America 2012. We highly suggest taking a look of the 2 pages of great features in the Event App. Meetings Podcast has been doing shows with many insiders of iMex leading up to the show, we encourage each of you to check those out as well (don’t forget out Twitter, Facebook, and LinkedIn pages). If you are going to this event and want to meet up, let us know! We’d love to connect with you!

See you in VEGAS!!

We’ll Knock Your Socks Off!

Our very first Meetings Podcast newsletter went out yesterday! Join our subscription to hear about event and media production, event planning, events industry, technology, etc. Our most recent podcast are leading up to iMex America (discussing the event, what to expect, etc.).

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Event Industry Pet Peeves Chat

Scanning through Twitter this afternoon (the usual places like #eventtable and #eventprofs) and came across this chat from @JeniseFryatt and @PYMLive about event planning and the pet peeves that come with it. What a great idea for a chat (I love hearing what makes people tick)! Here are some interesting tweets from the chat! To view the entire chat go to #eventtable or follow @JeniseFryatt

A1: The complaints I hear most often from #eventprofs are about F&B, A/V and hotel charges #eventtable

A1: They complain about the cost and lack of customer service with A/V companies. #eventtable

A1: One solution for “hidden fees” @joaneisenstodt has pointed out, is asking the right questions in negs http://ow.ly/dBzfs  #eventtable

Planners have to take responsibility for asking about things they don’t understand before signing contracts. #eventtable

They can protect themselves from hidden fees by stating in contracts that they’re not liable for anything not included in it#eventtable

A1: How to keep up with technology and social media is also a big gripe I hear often from #eventprofs#eventtable

The problem with technology isn’t that you can’t find something that does what you want. it’s there are too many options. #eventtable

A2: Tracking metrics is so important. Facebook & YouTube dashboards are fantastic, also http://www.Tweetreach.com  for Twitter

A3: Suppliers & planners: You want a win-win, so don’t play hardball or be unethical! You can’t get everything! #eventtable

A3: Planners: Know what the value of your meeting really is. Be flexible. Let people know when/why they don’t get your business.#eventtable

Let us know your biggest pet peeves in the event planning industry! Don’t want to deal with these pet peeves? Let Grass Shack Events & Media take the pain away! Contact us today and follow us on twitter @meetingspodcast

Join in on the next #eventtable chat next Monday at 3pm EST. 

Interesting Use of IPads for Corporate Events

Ford used iPads for a corporate theatre opener for the recent Ford Geneva Motor Show. It is great to see how flexible and how they can be incorporated creatively.