Increasing Attendance at Your Next Meeting through Social Media

I am a big proponent of Social Media. Obviously through podcasting and twitter but how can these things help attendance. Jon Trask sent me a link to a LinkenIn conversation going on in the Event Peeps group. Greg Taylor was asking about success stories using social media. A new book has just come out called The World Wide Rave and it is full of success stories but not all are event/ meeting related. So I did a little digging. here is an example I found on David Meerman Scotts Blog. (a soon to be guest on MeetingsPodcast)

How an active Facebook group drove 15,000 people to the Singapore Tattoo Show

I speak at dozens of conferences a year all over the world. Since organizers usually book me many months in advance, I have some visibility into how they promote the events. It tends to be the same old methods: Send an email and a direct mail to everyone who attended last year, buy some email and postal mailing lists and send some more promotions. Most shows build good Web sites and most have decent SEO. But that’s usually it.

What if you’re charged with promoting a brand new show?

Because there’s no previous attendees to draw from the work is much more difficult.

Or is it? When a show is new, the “old rules” of promotion don’t apply. You can do something new and untested.

The 1st Annual Singapore Tattoo Show, held January 9-11, 2009, was endorsed and supported by Singapore Tourism Board and included Show Ambassador Chris Garver of Miami Ink. The goal was to get 5,000 visitors to the show where over 120 artists from around the globe representing all the various modern tattoo styles ticked away with their machines. All sorts of fun and funky exhibitors were there and Emcee & Show DJ Shawn Lee pumping awesome sounds throughout the hall.

Andrew Peters is the brains behind the social media promotions leading up to the Singapore Tattoo Show, working on both traditional and social media publicity.

What I find fascinating as a show promotional tool was the Facebook Group called Tattoo Artistry that was started three months prior to the event. This is important for all show organizers to study.

Andrew used Facebook as a way for people to connect well before the physical event and the Tattoo Artistry Facebook Group quickly gained 3,000 members, securing a place as the center of this artwork for the region. In a sense, the physical show started with a virtual group. The is new marketing for conferences and events.

The passion of the members of the Tattoo Artistry Facebook group for “their event” meant promoting to their friends. The online community included people eager to attend the live event. Instead of relying on buying expensive advertising, Andrew built a community of passionate fans who built anticipation and buzz for the event.

With more than 15,000 people attending, the event brought three times the expected number of attendees!

The Tattoo Artistry Facebook group is now Asia’s largest social network for the tattoo industry, tattoo enthusiasts, and fans. The group will continue to grow as an online destination to connect and plans are already underway for the 2nd Singapore Tattoo Show in 2010.

Singapore Tattoo
Alas, no, I was not at the show in person. But with my participation in the Tattoo Artistry Facebook group and one of my World Wide Rave posters appearing in photos I feel like I was there in spirit.

So this is a good example for using social media for event attendance – building a buzz and getting people talking about, around,your event as the center piece. Do you have any examples?

I was trying to think of a way we could build attendance for Jon and my small session at the WEC next September as a social media experiment.

Love to get any feedback from you.

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  1. Julius says


    I think social media can only help those events which embrace new and powerful concepts.

    Facebook, Linkedin, Blogs or twitter will not help if the concept is weak, too traditional and not responsive to the online dynamics.

    On the other hand, if planners shape their concepts around social media, there will be great results

    Thanks for the great read

  2. MeetingsPodcast Guys says

    Hey Julius

    So true. I think people are starting to get their heads around Social media and how it can work for them.

    I appreciate the comment.


  3. MeetingsPodcast Guys says


    Thank you for your comment!

    I know the events and meetings industry is thirsty for more examples of creating World Wide Raves that people can share content online and get an terrific audience. Thanks so much for the other example of a WWR! I look forward to our interview for our show. I think your seminars and keynotes would fit perfectly for many of our listeners events, meetings.

    My copies of The new rules of PR and Marketing is getting pretty dogeared. I am glad your new book of World Wide Rave is a hard cover! :) Great books!

    Thanks again!



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