Meeting Production

Our expertise is producing quality meetings that inspire, educate, engage audiences and make our clients happy. Our corporate meeting production starts with diligent work with our clients to produce the most creative meetings and events possible. Grass Shack is there to be an extension of your company and help you achieve your meeting objectives. We know you have the choice of many meeting production companies but Grass Shack’s record of returning clients speaks volumes.
gallery3_11 p4p

Our experienced team will produce your meeting flawlessly and professionally and we meticulously educate ourselves on the latest state of the art technologies and resources that are available and share our knowledge with our clients.

team-resto-20102-6

We manage all aspects of your event including; audio/visual, set design and media creation through videos, graphics, presentation solutions, and so much more.  Our presentation services are filled with experienced graphic artists that will create an exciting interactive presentation or that eye catching video or media piece for you.

We help your team communicate your message effectively throughout the entire journey.


Meeting Production FAQs

How do I start planning the AV portion of my event?

Let us assist with your site survey, or download our “site survey form” to help in the early stages of your planning.  We’ll assist you in establishing a budget to meet the goals and objectives and help you find the best solutions to not just wow your audience, but to engage them and have them walk away with the information that you need to impart to them.

 

Share and Enjoy:
  • printfriendly How do I start planning the AV portion of my event?
  • digg How do I start planning the AV portion of my event?
  • stumbleupon How do I start planning the AV portion of my event?
  • delicious How do I start planning the AV portion of my event?
  • facebook How do I start planning the AV portion of my event?
  • yahoobuzz How do I start planning the AV portion of my event?
  • twitter How do I start planning the AV portion of my event?
  • googlebookmark How do I start planning the AV portion of my event?

Permalink.

What is Meeting or Event AV?

Audio visual is the overall term commonly used to describe the sound, video, lighting and presentation equipment and personnel required to support an event.

Audio is the sound reproduction equipment that can range from simple installed ceiling speakers and a hand held microphone all the way up to elaborate concert systems for thousands of people.

Video is the all encompassing category for the screens and systems that visually convey your information to the audience.  It can be as simple as a laptop hooked to a small video projector in a boardroom or as elaborate as a wide screen (multiple projector) blended image fed by dozens of computers, cameras and other video sources.

Lighting involves the systems that make your stage and your room décor come alive by highlighting and darkening some areas, and also through the use of color and movement patterns.  It’s one of the best ways to make dramatic enhancements at a reasonable incremental cost.  Lighting helps to make your event stand out and stand apart from the ordinary.

Presentation is the catch all that includes everything from drape (which is technically a décor or a set related item) to old-school slide projectors and overheads.  It’s the category for those things that don’t fit into audio, video or lighting.

 

Share and Enjoy:
  • printfriendly What is Meeting or Event AV?
  • digg What is Meeting or Event AV?
  • stumbleupon What is Meeting or Event AV?
  • delicious What is Meeting or Event AV?
  • facebook What is Meeting or Event AV?
  • yahoobuzz What is Meeting or Event AV?
  • twitter What is Meeting or Event AV?
  • googlebookmark What is Meeting or Event AV?

Permalink.

What is Meeting Staging?

Staging is the higher refinement of audio visual presentations into something closer to theatre.  Staging takes the audio visual tools and melds them into an experience and not just the basic’s of making sure an audience can see and hear the information presented from the stage.  Audio visual is the basis of Staging, but staging adds creativity and style.

 

Share and Enjoy:
  • printfriendly What is Meeting Staging?
  • digg What is Meeting Staging?
  • stumbleupon What is Meeting Staging?
  • delicious What is Meeting Staging?
  • facebook What is Meeting Staging?
  • yahoobuzz What is Meeting Staging?
  • twitter What is Meeting Staging?
  • googlebookmark What is Meeting Staging?

Permalink.

Who are the guys in the black shirts and what do they do?

Every meeting production is different, so not every show will have all of these positions filled, or they may be filled by a single person wearing multiple hats.

Producer/Technical Director – This is the person that makes the show happen.  From the initial budgeting stage all the way through to the last click of the lock as the truck full of equipment pulls away.  The Producer or TD will be in charge.  They direct the entire crew, interface with the client and translate the collective vision of the client into a live event that meets the objectives set forth between everyone with a stake in the show.

Audio Engineer or A-1 – This is the person making sure that no one in the room misses a word of the sessions.  They will help design the system and oversee the installation to make sure that the standards and criteria for the meeting have been met correctly.  Any recording?  They will also make sure that an accurate and useful recording is made of the event to client specifications.

Video Engineer or V-1 – This is the leader of the video team.  They design the system, install the system and make sure that it performs to the exacting standards required to make a successful event.  They also help assure that any video recording are created to meet the client criteria and ultimate end-user requirements set forth by the client stakeholders.

Projectionist

Camera Operator

Graphics Operator/Designer

Lighting Director or LD

Master Electrician

Steward

 

Share and Enjoy:
  • printfriendly Who are the guys in the black shirts and what do they do?
  • digg Who are the guys in the black shirts and what do they do?
  • stumbleupon Who are the guys in the black shirts and what do they do?
  • delicious Who are the guys in the black shirts and what do they do?
  • facebook Who are the guys in the black shirts and what do they do?
  • yahoobuzz Who are the guys in the black shirts and what do they do?
  • twitter Who are the guys in the black shirts and what do they do?
  • googlebookmark Who are the guys in the black shirts and what do they do?

Permalink.

Unions around meetings, when? Why? and how?

Version:1.0 StartHTML:0000000198 EndHTML:0000003471 StartFragment:0000002556 EndFragment:0000003435 SourceURL:file://localhost/Users/mmcallen/Desktop/desktop/video%20checklists/FAQ-v3%20.docx

•Union labor

•In many markets facilities have agreements with labor unions to provide qualified labor.

•You must understand what agreements a facility has in place and how that will impact your AV

•Minimum, Maximum, hours, meal penalties and jurisdiction can impact your budget significantly

•Non-Union labor

•In most cases provided by equipment vendor

•Typically freelance or contract workers

Make inquiries on your initial site survey

Share and Enjoy:
  • printfriendly Unions around meetings, when? Why? and how?
  • digg Unions around meetings, when? Why? and how?
  • stumbleupon Unions around meetings, when? Why? and how?
  • delicious Unions around meetings, when? Why? and how?
  • facebook Unions around meetings, when? Why? and how?
  • yahoobuzz Unions around meetings, when? Why? and how?
  • twitter Unions around meetings, when? Why? and how?
  • googlebookmark Unions around meetings, when? Why? and how?

Permalink.

What about exclusive contracts and preferred vendor arrangements at facilities?

•Exclusive Contractor

•You may only use them to work in that facility

•Rigging & Power – safety reasons

 

•In-house Contractor

•Retained by facility to be on site and provide service as needed.

•Not required to use, but they may be convenient.

•Prices may be higher due to commission paid back to the facility.

•Some facilities may charge a surcharge or fee for bringing in outside vendors.

•Ask about pricing before contracting

•Be sure to understand all fees and rules beforehand as they can have a substantial impact on the budget.

 

Share and Enjoy:
  • printfriendly What about exclusive contracts and preferred vendor arrangements at facilities?
  • digg What about exclusive contracts and preferred vendor arrangements at facilities?
  • stumbleupon What about exclusive contracts and preferred vendor arrangements at facilities?
  • delicious What about exclusive contracts and preferred vendor arrangements at facilities?
  • facebook What about exclusive contracts and preferred vendor arrangements at facilities?
  • yahoobuzz What about exclusive contracts and preferred vendor arrangements at facilities?
  • twitter What about exclusive contracts and preferred vendor arrangements at facilities?
  • googlebookmark What about exclusive contracts and preferred vendor arrangements at facilities?

Permalink.

How does the venue I choose impact the budget and the AV choices that are made?

Obviously the environment to be used can have a major impact on the AV choices made to support an event.  A few of the challenging areas are noted below.

 

Download our AV Tips for Your Site Survey : HERE

To help assist you in looking at the room from an AV perspective on your next site visit.

 

 

Things to avoid:

 

  • Low ceiling heights

o      Low ceilings can require smaller and more screens for audience

  • Low hanging chandeliers

o      As above, the low point of the ceiling may not be the “listed” height which may measure to the highest not the lowest point in the room.

  • Windows that don’t darken

o      Can cost extra in drape or other coverings

  • Columns

o      Sightline issues and additional gear needed to cover for folks blocked from a clear view to the stage.

  • Mirrors

o      Reflections that go places you don’t want them.  Affects lighting and projection both.

  • Non Dimming Lighting

o      Lack of control can be a challenge for making the room look right without adding additional lights.  Convention Center type lights can have a long start up time, so not very practical on-the-fly during an event.

  • Lack of set up and dismantle time

o      Requires additional crew and thus added costs to the final bill.

 

 

Share and Enjoy:
  • printfriendly How does the venue I choose impact the budget and the AV choices that are made?
  • digg How does the venue I choose impact the budget and the AV choices that are made?
  • stumbleupon How does the venue I choose impact the budget and the AV choices that are made?
  • delicious How does the venue I choose impact the budget and the AV choices that are made?
  • facebook How does the venue I choose impact the budget and the AV choices that are made?
  • yahoobuzz How does the venue I choose impact the budget and the AV choices that are made?
  • twitter How does the venue I choose impact the budget and the AV choices that are made?
  • googlebookmark How does the venue I choose impact the budget and the AV choices that are made?

Permalink.

 

 

 

 

 

 

 

 

 

 

 

 

Share and Enjoy:
  • Print
  • Digg
  • StumbleUpon
  • del.icio.us
  • Facebook
  • Yahoo! Buzz
  • Twitter
  • Google Bookmarks