284 Meetings Podcast|Virtual Assistants, No Shows, AV Tips

Where are you listening? Take a picture of yourself (selfie) with hashtag #meetingspodcast on Instagram and we will use it as the image art for the podcast page.

mike instagram 284  Meetings Podcast|Virtual Assistants, No Shows, AV Tips

Mike Recording
(Hashtag your instagram #meetingspodcast)

Thanks for listening to the Meetings Podcast.  The Meetings Podcast is sponsored by IMEX America and AVforPlanners.com
Todays show features Host Mike McAllen from Grass Shack Events & Media.
Segment producers
***Julius Solaris presents: ‘Hack Your Event – Shortcuts, Tips and Tricks to Make Your Planning Easier’   Todays show is Avoid No-Shows at Events one of the biggest plagues affecting our industry, no-shows.
- Using secondhand exchanges
- Delaying Charges
- Online Check-in
Get more information at http://eventmanagerblog.com/avoid-no-shows from the Event Manager Blog (Eventmanagerblog.com)
Read Julius popular blog Event Manager Blog (http://eventmanagerblog.com ) or follow @EventMB on Twitter (twitter.com/eventmb)  You can reach Julius on Twitter (http://twitter.com/tojulius) or at http://JuliusSolaris.com
***Jon Trask presents: Five tips to keep in mind about facilities from an AV perspective
-Room capacity charts can lie.
-Ceiling heights really do matter.Power is more than having a few wall plugs available.
-In house vendors may have contractual rules that you must adhere to.
-Those speakers up in the ceiling are good for some meetings…and really bad for others.
Get more information from Jon at AVforPlanners.com.  You can find Jon at Jon(At)AVforPlanners.com
Jon has offer a free show evaluation to Meetings Planners and organizers for their next meeting. A $1500 value. All you have to do is email Jon and say you heard the offer on the podcast.
*** Jonathan Shank from Learn To Find, Manage, and Hire Your First Virtual Assistant!
Jonathan discusses how using Virtual Assistants can make you more efficient with your time and money. He also gives shares his Apple method for finding Virtual Assistants. I added an S. So Apples.
Website: YourFirstVirtualAssistant.com
Twitter: @YFVAJonathan
Podcast: Your First Virtual Assistant

If you like this podcast or you don’t please go into the iTunes store and write a review.
www.MeetingsPodcast.com   Copyright © 2008-2014 by MeetingsPodcast.com

The Meeting Planners podcast source for what’s new and exciting in meetings and events industry

Here are the transcripts brought to you by Joyce!

[Read more...]

Free Educational Opportunities at IMEX America- Show 236

Dale Hudson 244x300 Free Educational Opportunities at IMEX America  Show 236IMEX Group Director of Knowledge and Events Dale Hudson talks about Educational portion of IMEX America. Dale touches Smart Monday, deep dives, and the inspiration center and much more….

[Read more...]

MPI’s New Vision And Direction With Kyle Hillman- Show 224

250px Meeting Professionals International.svg MPIs New Vision And Direction With Kyle Hillman  Show 224

Meeting Professionals International


Jon Trask and Elizabeth Glau catch up with Kyle Hillman at Meetings Professional International (MPI) at the World Education Congress (WEC)

They touch on advocacy in the meetings industry, competition with other associations, and the future of MPI and the fuzzy differences between the planner/supplier relationship.



 MPIs New Vision And Direction With Kyle Hillman  Show 224

Less Logistics and More Designing Experiences Show 212

Todays show we talk about two blog posts one from the Velvet Chainsaw Consulting written from speaker Jeff Hurt at Midcourse Corrections. Check it out here: Improving conference attendee experiences.  The other blog post from Jon from his registration experience “The Box” for Coachella Music Festival.  Both stress  that less logistics and more designing experiences are the way to go.

 Less Logistics and More Designing Experiences Show 212

PCMA 2012 Show

pcma PCMA 2012 Show

Jon Trask and Greg Ruby discuss the 2012 PCMA and Virtual Edge Summit in San Diego. (Greg also did a facinating talk on Foursquare) Overall the show hit it out of the park!

General Session made some changes and using Skype to bring in speaker Sally Hogstead making the general session a actual Hybrid event.

ves 2012 300x58 PCMA 2012 Show


Other topics covered:

Jane McGonigal

John Medina, MD

David Rich George P Johnson

Amount of sessions

PCMA Tweetup

MeetingsPodcast Meetup

 PCMA 2012 Show

iMEX America Podcast Live Meetup Pt. 2 – Show 195

Jon Trask and Elizabeth Glau meet the following afternoon to wrap up their comments on the first iMEX America show at the Venetian Resort and Sands Expo Center in Las Vegas.  This time we’re in the MPI booth and there’s no band to interrupt us before we’re done!

Jon Trask and Elizabeth Glau recap last weeks Podcast Meetup in San Diego Show 192

4990237149 775e2c86d9 300x238 Jon Trask and Elizabeth Glau recap last weeks Podcast Meetup in San Diego Show 192Jon Trask and Elizabeth Glau recap last weeks Podcast Meetup in San Diego with a discussion of Linked in, Facebook, Google Plus and other industry social media sites like i-Meet and MPI.  Elizabeth shares a Linked in success story from a local San Diego based speaker and then goes through some refresher social media 101 tips and suggestions for meeting professionals.

We also announce our next live Podcast Meetup to be held October 12th at the Venetian/Palazzo Resort during IMEX America.  Listen in and then join us live in Vegas to network and have some fun on a Wednesday night!

FYI- For those who noticed the missing shows will be coming up soon- I had to get this episode up and I didnt want to go in and chage all the file names so the numbers would be in order!


Related articles

 Jon Trask and Elizabeth Glau recap last weeks Podcast Meetup in San Diego Show 192

Building an Event Ideas!

Building a party Building an Event Ideas!Every so often when Mike and I are chatting we’ll touch on a subject and he’ll exclaim…”That should be a blog post!”

We were having one of those talks this week about a basic little revival of an invitation idea that I saw and thought was very clever to get people intrigued about an event.

The item I saw was a brick, with the invitation printed directly on it to a “Building Party”.  Basically the infamous Phil Spector was building a new studio in Hollywood and invited people to a party to each come and add  brick to one of the new walls.  How cool is that?

What a great way to engage folks in advance (we can all visualize the construction site immediately.) And, then once they get there you have a fun activity of them actually placing the brick into the wall.

Granted the shipping costs would play into deciding to use an idea like this.  But, you can riff off of the basic idea into different sorts of materials.  The key concept being that the guest is involved in a basic way in the construction of this new structure.  Maybe each person simply gets a bolt to add?

You could also make it a part of a service project for a group,  it would fit great with a habitat or renovation type service project to engage the attendees before they ever get there.

I love the idea, so many creative directions to take it.

Has anyone else done any really cool invitations they’d like to share?




Meeting Jobs Down Under – Show 141

MeetingsPodcast for iTunes 3 Meeting Jobs Down Under   Show 141This mornings show we talk about Event Camp Twin Cities and the Google Moderator answers from the face to face attendees, Pod attendees and the virtual attendees.  Great way to collect everyone’s ideas and feel the pulse of the session. The audio on BlogtalkRadio seems to be pretty bad….. So we may rethink using the service. So much distortion.

Joan Eisenstodt Tweeted this link which we found pretty interesting- Meeting and event jobs down under in New Zealand.

Jon Trask brings us a couple of great links:

The 3rd Life Sciences Meeting Management Forum – West Coast

MPI has a great job board for members.

On the fence about Blogworld?  Here is a little incentive:
Register now for BlogWorld and save 15% on Thursday, Weekend or Full Access Passes.

Please support our sponsor Audible!  They are giving MeetingPodcast listeners a free audio book:  Free Book

 Meeting Jobs Down Under   Show 141

Show 116 Post Recession Meetings and Events- 52 Roundtable Addition

show 116 300x199 Show 116 Post Recession Meetings and Events   52 Roundtable Addition

Today’s show Mike and Jon talk about the recession ending and the ramifications to the meetings and events industry.

Show notes :
Mike McAllen: Welcome back to the Meetings Podcast. This is Mike McAllen with Grass Shack Events and Media and back again is my partner in crime Jon Trask from Alliant Event Services.
Hi, Jon.

[Read more...]